Senior Project Coordinator

Software Guidance & Assistance - Auburn Hills, MI

Full-time - Mid Level

Auburn Hills, MI

Professional, Scientific, and Technical Services

About the position

The Senior Project Coordinator will support the Commercial Card Integration Consultants by coordinating project activities and deliverables. This role involves maintaining project documentation, managing small projects that are subsets of larger initiatives, and ensuring effective communication among team members and stakeholders. The position requires familiarity with project management processes and tools to provide comprehensive support throughout the project lifecycle.

Responsibilities

• Maintains project documentation by gathering relevant information from various sources.
• Creates and maintains project database, team contacts/distribution lists.
• Ensures version control for documentation and approvals.
• Updates Steering Committee and Stakeholder Meeting materials as directed.
• Updates standard project reports as directed.
• Tracks status of requests, invoices, and approvals.
• Schedules Project Training for team members and operations and support teams.
• Performs contractor procurement, manages onboarding and offboarding, and updates project documentation as needed.
• Responsible for managing a phase or segments of a larger project or managing a small, less complex project.
• Responsible for on-time delivery and execution of assigned projects and initiatives to deliver business value.
• Secures resources to meet project demands and understands the project budget, timeline, and key dependencies.
• Communicates accurate and timely project accomplishments and overall project health to stakeholders via required measures and methods.
• Creates and maintains project schedules, manages team and deliverables for assigned project.
• Schedules and facilitates project meetings and creates/administers communication plans as needed.
• Submits and tracks all requests for procurement and manages/tracks implementation checklists.
• Maintains software/hardware inventory and tracks procurement of software/hardware.
• Collects and verifies all gate deliverables to ensure readiness and develops Production Certification Checklist readiness.
• Assists in managing project end-to-end communications and provides support on Project Management tasks/deliverables as directed.
• Participates in testing activities including drafting test plans or test scripts and User Acceptance Testing.

Requirements

• Experience in project management processes and tools.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with stakeholders and team members.
• Experience in managing project documentation and schedules.
• Familiarity with procurement processes and contractor management.

Nice-to-haves

• Experience in the banking or financial services industry.
• Knowledge of software/hardware inventory management.
• Familiarity with User Acceptance Testing (UAT) processes.

Benefits

• Hybrid work schedule (2-3x weekly onsite)
• Diverse team environment
• Opportunities for professional development