Senior Purchasing and Contracts Specialist

South Orange County Community College District - Mission Viejo, CA

Full-time - Mid Level

Mission Viejo, CA

Educational Services

About the position

The Senior Purchasing and Contracts Specialist plays a crucial role in overseeing and guiding the purchasing and contracts department within the South Orange County Community College District. This position involves leading staff, managing complex purchasing processes, and ensuring compliance with relevant laws and regulations. The specialist will also provide technical expertise in the operation of automated purchasing systems and assist in the development and implementation of departmental policies and procedures.

Responsibilities

• Lead and oversee the day-to-day operations of the purchasing and contracts department.
• Provide functional and technical work direction to staff responsible for purchase orders and contracts.
• Assist in the preparation, review, and analysis of bids and Requests for Proposals (RFPs).
• Administer basic RFPs and bids as assigned.
• Ensure compliance with applicable standards and specifications in purchasing processes.
• Review and assess contractual scopes and ensure appropriate insurance coverage is in place.
• Maintain current and valid contracts and purchase orders, communicating proactively with contract initiators.
• Provide technical expertise in utilizing Purchasing and Contracts systems and assist in system enhancements.
• Develop and maintain detailed reports and records to ensure compliance with policies and regulations.
• Act as a liaison to troubleshoot and resolve issues related to bids, purchase orders, and contracts.

Requirements

• Bachelor's degree in purchasing, business, or a related field.
• Five years of increasingly responsible purchasing and contract experience, preferably in a lead role within a public agency.
• Advanced knowledge of purchasing and contract law, policies, and procedures.
• Experience with automated purchasing systems and software.

Nice-to-haves

• Certified Public Procurement Buyer certification is desirable.
• Extensive involvement in the operation and development of automated systems.

Benefits

• Competitive salary
• Health insurance
• Retirement plan options
• Paid holidays
• Professional development opportunities