Senior Secretary

$38,605 - $48,256/Yr

State Of South Dakota - Pierre, SD

Full-time - Entry Level

Pierre, SD

Executive, Legislative, and Other General Government Support

About the position

The Senior Secretary position at the South Dakota Department of Health is a vital role that provides high-level administrative support to ensure the smooth operation of the department's various programs and services. This position is responsible for anticipating the needs of the department while managing day-to-day workflows, prioritizing multiple projects, and completing a variety of related duties as assigned. The Senior Secretary plays a crucial role in coordinating travel arrangements, processing travel requests and vouchers, and scheduling meetings, which includes taking notes and preparing necessary information for participants. In addition to travel coordination, the Senior Secretary will handle expenditure processing and manage office supply inventory in accordance with approved procurement processes and fiscal policies. This includes maintaining contracts with external partners and providing multi-line phone coverage. The role also involves data entry and retrieval of often confidential information, as well as providing support for day-to-day operations as assigned. The ideal candidate for this position will possess exceptional customer service skills and have experience working in collaborative team environments. They should demonstrate effective time management and organizational skills, along with a high attention to detail. Strong verbal and written communication abilities are essential, including proficiency in spelling, punctuation, and grammar. Advanced knowledge of the Microsoft Office Suite software is required, as well as a strong work ethic, interpersonal skills, discretion, confidentiality, and a positive attitude. Prior progressively responsible secretarial experience is preferred, along with knowledge of administrative and clerical procedures relevant to public administration.

Responsibilities

• Coordinate and make travel arrangements, processing travel requests and vouchers.
• Schedule and participate in meetings, including note-taking and preparing information as needed.
• Process expenditures and manage office supply inventory following approved procurement processes.
• Maintain contracts with external partners and provide multi-line phone coverage.
• Perform data entry and retrieval of often confidential information.
• Support day-to-day operations as assigned.

Requirements

• Exceptional customer service skills.
• Experience working in collaborative team environments.
• Effective time management and organizational skills.
• High attention to detail.
• Exceptional verbal and written communication abilities, including spelling, punctuation, and grammar.
• Advanced use of Microsoft Office Suite software (Outlook, Word, Excel, Teams, PowerPoint).
• Strong work ethic and interpersonal skills, with discretion and confidentiality.

Nice-to-haves

• Prior progressively responsible secretarial experience is preferred.
• Knowledge of administrative and clerical procedures and work processes pertaining to public administration.
• Familiarity with business letter writing, English grammar, spelling, and punctuation.
• Understanding of contract processes and office practices.

Benefits

• $0 premium employee health insurance option.
• Eleven paid holidays.
• Generous vacation and sick leave accrual.
• Dental and vision insurance options.
• Retirement benefits under Class A retirement with SDRS.