Senior Special Events Coordinator - Lake Parks Operations

$51,417 - $79,969/Yr

City Of Grand Prairie - Grand Prairie, TX

Part-time - Mid Level

Grand Prairie, TX

Executive, Legislative, and Other General Government Support

About the position

The Senior Special Events Coordinator will be responsible for planning and managing major outdoor events at Lynn Creek Park and Loyd Park on Joe Pool Lake. This role involves overseeing front-line staff, fostering relationships with city departments, vendors, and community groups, and ensuring the successful execution of vibrant community events. The position requires leadership, event expertise, and the ability to build partnerships and secure sponsorships.

Responsibilities

• Assists with planning, directing, and guiding special event functions.
• Coordinates and develops programming and/or events; communicates with vendors, contractors, entertainers, and designated staff; ensures all services are provided.
• Coordinates set-up, operation, and tear down of events and helps to facilitate in all operational aspects during the duration of events.
• Leads staff and/or volunteers for each event; directs employees and prioritizes duties; monitors work activities as relative to each event.
• Maintains reports of incident and accidents that may occur during events.
• Monitors and maintains inventory of equipment and supplies for the special event division.
• Assists in completing contracts, agreements, purchase orders, and other contracts as required; manages negotiations with clients and vendors specific to each event as directed by the Special Events Manager.
• Coordinates sponsorship opportunities and manages deliverables on executed sponsorship agreement(s) for each event(s).
• Performs office duties by maintaining report program worksheets daily; developing flyers, profit, and loss reports; scheduling hours for volunteers and part time workers; inputting data into the computer.
• Assists the Special Event Manager in interacting with employees and the public, answering inquiries, addressing complaints and grievances, responding to emergency issues and assisting patrons.
• Provides customer service to internal and external customers by responding to requests in a timely and professional manner.
• Promotes public relations by speaking to schools, groups, organizations, parents, members and participants about programs and the needs of the community.
• All other duties as assigned by a supervisor/manager within your department/division.

Requirements

• Bachelor's degree in business, marketing, or other relevant areas.
• Three (3) years minimum experience in special event/programming/venue operations.
• Valid Class C Driver's License required.