Senior Subcontracts Administrator

Modern Technology Solutions - Alexandria, VA

- Senior

Alexandria, VA

Professional, Scientific, and Technical Services

About the position

Modern Technology Solutions, Inc. (MTSI) is seeking a Senior Subcontracts Administrator. This position will be 100% Remote. Proximity to one of our locations is preferred, but not required (Alexandria, VA; Huntsville, AL or Dayton, OH). MTSI is known as a Great Place to Work due to its interesting work, employee-first values, and 100% employee ownership. The company offers great benefits, including starting PTO accrual of 20 days PTO/year, flexible schedules, a 6% 401k match with immediate vesting, semi-annual bonus eligibility, and a company-funded Employee Stock Ownership Plan (ESOP). Founded in 1993, MTSI has a track record of success and provides high-demand technical expertise in various fields.

Responsibilities

• Perform procurement and supplier management activities in support of Federal Government contracts
• Prepares Requests for Proposals (RFPs) and verifies accuracy and completeness of proposal packages
• Interfaces with Project Management Office to clarify and ensure that all necessary data has been included
• Processes purchasing transactions in the purchasing system and awards subcontracts within assigned signature authority to suppliers in accordance with state and government regulations and MTSI Procurement policies and procedures
• Utilize source selection techniques, compile, and analyze data to perform price analyses, conduct negotiations (including terms and conditions) and identify supplier risks
• Ensure that requirements (prime contract, quality, terms, and conditions) are properly communicated to suppliers and manage supplier performance to cost, schedule, and quality requirements
• Work closely with the program office to identify solutions to sourcing issues that require ingenuity, creativity, and innovation
• Monitor procurement reports and help drive performance to meet company metric targets
• Enter and update subcontract awards and other procurement actions within the electronic purchasing system
• Communicate clearly and be proactive in a very fast-paced environment
• Be flexible, innovative, work with speed and agility yet be thorough and compliant with government regulations and MTSI Procurement policies and procedures, while successfully driving tasks to completion
• Support Prime solicitations by managing selected teammates through various data calls, pricing exercises and price and cost analysis
• Assist in the training of peer procurement professionals as needed

Requirements

• Experience issuing subcontracts of medium to high complexity and medium to high dollar values
• DoD procurement experience and working knowledge of Federal Acquisition Regulations (FAR)
• Strong negotiation skills - ability to lead formal negotiations and teleconferences (price, schedule, and supplier exceptions to contractual flow down requirements)
• Proficiency to perform and comprehend price and cost analysis, source selection/justification, and analysis of supplier quotation
• Experience with various subcontract types - FFP, T&M/LH, CPFF, IDIQs
• Experience in Government purchasing procedures, such as implementing processes and procedures in accordance with the Federal Acquisition Regulations (FAR) Part 44
• Strong interpersonal skills with proven ability to communicate effectively both verbally and in writing with internal customers and all levels of management
• Demonstrated leadership skills - influence, presence, ability to interface internally and externally with suppliers
• Strong analytical, problem-solving skills and ability to think strategically
• Excellent time management skills - manage multiple priorities simultaneously and meet team performance cadence (purchase requisition/subcontract updates, subcontract placement cycle time, supplier on-time-delivery and other company metrics)
• Demonstrated understanding of all phases of sourcing and procurement execution
• Strong knowledge and experience with Microsoft Office tools (Excel, Word, and PowerPoint)
• Ability to travel domestically to MTSI offices, as needed
• Regulations (FAR/DFARS) Deltek Costpoint experience with the Materials, Projects, CRM & Contracts and Time & Expense modules

Nice-to-haves

• Experience as a Small Business Liaison Officer (SBLO)
• Writing Small Business Participation Plan and Small Business Subcontracting Plan highly desired

Benefits

• Starting PTO accrual of 20 days PTO/year + 10 holidays/year
• Flexible schedules
• 6% 401k match with immediate vesting
• Semi-annual bonus eligibility (July and December)
• Company funded Employee Stock Ownership Plan (ESOP)
• Up to $10,000 in annual tuition reimbursement
• Other company funded benefits, like life and disability insurance
• Optional zero deductible Blue Cross/Blue Shield health insurance plan