Service Admin

GPAC - Houston, TX

Full-time

Houston, TX

Administrative and Support Services

About the position

The Service Admin role at a Fire Safety Corporation in Houston is essential for ensuring smooth operations within the administration section. This position involves excellent communication, detailed office work, and a commitment to life safety, making it a vital part of the team. The ideal candidate will manage various administrative tasks while supporting the overall mission of protecting life through effective service administration.

Responsibilities

• Planning, organizing, and directing the activities of the administration section
• Designing and implementing budget procedures, developing and administering the annual budget and grants
• Managing the department's purchasing program, including accounts payable processing and reimbursement submissions to the state
• Developing and maintaining complex record-keeping and reporting systems
• Composing and keying a variety of correspondence and reports
• Maintaining calendars of activities and meetings, and taking, transcribing, and distributing minutes for department or division meetings
• Operating a variety of office equipment including personal computers with related software
• Monitoring and maintaining the department's website
• Maintaining and updating content for the fire department on social media
• Assisting with external communications to partner organizations, community stakeholders, media, and potential clients

Requirements

• At least 3 years of experience in a relevant administrative role
• Confidence in Contracting, Sale Accounting, Collections, and Billing
• Strong verbal and written communication skills