Service Center Office Administrator

Full-time - Entry Level

Dallas, TX

Credit Intermediation and Related Activities

About the position

The Service Center Office Administrator position provides professional administrative support to the Service Center management team; is responsible for organizing and coordinating Service Center office operations and procedures.

Responsibilities

• Provide administrative support for the Service Center office.
• General office duties to include answering the main office line, distributing inbound mail and packages, and replenishing office supplies.
• Coordinate office visits by customers and other IFCO personnel.
• Manage meeting room and office assignments.
• Coordinate internal communications.
• Prepare presentation materials in advance of meetings as needed.
• Schedule and plan meetings, business lunches/dinners, and travel; responsible for appropriate calendar updates.
• Maintain and protect issues of privacy and is seen as a role model for others in maintaining confidentiality.
• Ensure meetings and conferences are properly organized and appointed about audio-visual equipment, travel arrangements, deposits, and expense reports, as well as distributing related materials before the function.
• Perform a wide variety of documentation assignments including entering data and drafting, editing, revising, and printing correspondence, reports, and other materials.
• Communicate to the staffing agencies the needs of Service Center temporary staffing.
• Collaborates with all levels of staff to promote employee engagement.
• Completes daily, weekly, and monthly reporting including, but not limited to, payroll, time & attendance timekeeping for temporary staffing.
• Review and approve temporary staffing invoices.
• Review and approve suppliers' invoices.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
• Maintains office efficiency by planning and implementing office processes to ensure maximum efficiencies and minimal errors.

Requirements

• High School diploma required.
• Demonstrated proficiency with a variety of computer software applications, Microsoft Excel, PowerPoint, Outlook, Word, Adobe Pro & Visio.
• 2+ years of office administration and/or supporting executive.
• 2+ years of experience working in a manufacturing environment.
• Payroll experience preferred.

Nice-to-haves

• Knowledge of SharePoint is strongly preferred.
• Bilingual with Spanish fluency helpful.

Benefits

• New hire medical/dental/vision benefits starting on the 1st of the month after hire.
• 401 (k) match with immediate vesting.
• Annual bonus potential and merit increases.
• Team environment with leadership growth opportunities.