Services Operations Clerk (oa)

United States Navy

Part-time

National Security and International Affairs

About the position

The Services Operations Clerk at Navy Exchange is responsible for providing clerical support and secretarial duties related to Services Operations. This role involves preparing reports, collecting data, and maintaining records to ensure smooth operational processes within the department.

Responsibilities

• Prepares Supplemental Reports of Goods Received for all assigned Services Departments.
• Collects data from departments and prepares monthly reports for accruals and journal vouchers.
• Provides the Accounting Office with input on adjustments, repairs, deposits, and advance payments.
• Researches variances in data submitted by the Accounting Office on preliminary operating statements utilizing source documents.
• Makes changes, additions, and deletions to existing programs to generate reports, including comparative sales reports.
• Prepares worksheet of incoming and outgoing RGRs of all departments and generates complete reports as required.
• Prepares monthly Teleflora Telephone order and Portrait Studio orders, totals transmittal charges, and forwards to the Accounting Office for processing.
• May prepare supplemental RGRs on delinquent payments for TV rentals and research unpaid invoice requests.
• Maintains log on laundry dry cleaning services and verifies monthly charges against contractor's invoice.
• Receives outstanding loss or damaged claims from laundry dry cleaning store and prepares outstanding claims memorandums.
• May act as department timekeeper and perform secretarial duties such as screening callers and answering inquiries.
• Screens, sorts, and distributes all incoming correspondence to appropriate services departments.
• Maintains records, logs, control sheets, and department files, including instructions and manuals.
• May maintain short-term concessionaire contracts and prepares monthly reports.
• Prepares a variety of correspondence from rough or handwritten drafts.
• Works independently and refers unusual problems to supervisor for resolution.

Requirements

• 1 year progressively responsible clerical or office work experience demonstrating the ability to perform satisfactorily at the grade level of the position.
• 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area.

Nice-to-haves

• 2 years of academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized experience.