Shipping & Facilities Coordinator

Dole Packaged Foods • Westlake Village, CA

8d • Onsite

About The Position

Dole Packaged Foods is a purpose-led organization that is a champion of accessible fruit nutrition and builds a brighter future for people through the goodness of fruit. At Dole, our culture is uniquely driven by core Values. Our commitment to these Values transforms our work into a meaningful journey toward a brighter future together. Here, you'll be part of a respectful, inclusive culture that deeply values our colleagues, customers, and global communities. We strive for excellence, empowering each other to confidently overcome challenges, continuously learn, and achieve world-class results. Guided by unwavering integrity, our actions consistently reflect our commitment to always doing what's right, fostering lasting trust and strong relationships. Through a spirit of collaboration, we cultivate positivity, generosity, and genuine teamwork, enabling collective success toward our One Dole Purpose. Our innovative spirit leads directly to meaningful outcomes and business success. The Shipping & Facilities Coordinator is responsible for managing daily mail and shipping operations and supporting overall office functionality. This role ensures efficient handling of domestic and international shipments while maintaining a clean, organized, and well-functioning workplace. This role is required to work on-site 5 days a week (Monday-Friday) at our Westlake Village, CA office.

Requirements

• 1-2 years experience in mailroom operations, shipping/logistics, or facilities support
• Hands-on experience with international shipping, carriers, including proformas and customs requirements
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong customer service skills
• High school diploma or equivalent required
• Valid driver’s license required
• Ability to routinely stand, walk, and move through the office for extended periods of time
• Ability to lift, carry, and move packages and supplies up to 50 pounds unassisted
• Ability to reach, bend, and perform tasks requiring manual dexterity (e.g., handling shipments, stocking supplies, setting up rooms)
• Ability to operate standard office equipment, including computers, phones, printers, and postage/shipping equipment
• Ability to perform frequent movement between work areas, including mailroom, common areas, and conference rooms
• Must have a valid driver's license and reliable personal vehicle for business use
• Required to use a personal vehicle to perform daily job duties, including mail pickup, shipping drop-offs, and other local errands

Nice To Haves

• Bilingual English-Spanish preferred
• Passionate about a purpose driven career
• Passionate about collaborating respectfully in diverse and inclusive team environments
• Proactively seeks feedback and continuously improves work quality
• Consistently adheres to ethical standards and maintains transparency
• Actively contributes to achieving collective team goals

Responsibilities

• Receive, sort, and distribute incoming mail and packages
• Process outgoing shipments, including domestic and international shipping documentation (proformas, customs)
• Coordinate with carriers (USPS, FedEx, UPS, DHL)
• Maintain shipment logs and records
• Perform post office runs and deliveries
• Provide responsive, customer-focused support to employees for mail, shipping, and delivery inquiries
• Maintain clean, organized common areas, including conference rooms, kitchens, and shared spaces
• Restock office, kitchen, print, and coffee/snack supplies
• Conduct daily office walkthroughs and perform ongoing checks throughout the day to ensure a clean, organized, and fully functional workplace
• Support meeting and event setup, breakdown, and room readiness
• Ensure conference rooms are reset, cleaned, and fully prepared between meetings
• Monitor meeting spaces throughout the day to maintain cleanliness, organization, and readiness
• Set up and replenish meeting room supplies (e.g., water, notepads, markers, technology as needed)
• Assist with larger company events, including logistical coordination and vendor support
• Other duties as assigned

Benefits

• All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED