SHS/SMS secretary / bookkeeper

Seaman Unified School District 345 - Topeka, KS

Full-time - Entry Level

Topeka, KS

251-500 employees

Educational Services

About the position

The Seaman Unified School District is seeking a full-time Attendance Secretary and Bookkeeper for Seaman High School and Seaman Middle School. This split position involves managing attendance records and financial transactions, ensuring accurate bookkeeping and accounting practices within the school district. The role requires collaboration with teachers, administrators, and the business office to facilitate smooth operations in both schools.

Responsibilities

• Input daily attendance and log entries at Seaman High School.
• Complete requisitions for building budget, district, and student activity accounts.
• Initiate approval process for purchase orders.
• Place orders for supplies, equipment, and travel.
• Coordinate with Seaman Education Center Business Office to complete orders.
• Work with teachers and administrators to complete orders.
• Verify gate receipts, as applicable.
• File supporting information for financial transactions.
• Check weekly time in timekeeping system for SMS classified employees.
• Review received orders to approve payment.
• Coordinate extra duty assignments for athletics and activities.
• Reconcile statements for district accounts monthly.
• Submit classified payroll for SMS.
• Complete and submit sales tax statement.
• Track extra duty pay.
• Perform other duties as assigned.

Requirements

• Previous bookkeeping or accounting experience preferred.
• Experience working with middle schoolers.
• Entry-level position requiring 2 years of relevant experience.