Site Administrative Assistant

$37,440 - $37,440/Yr

Felix Schoeller North America - Pulaski, NY

Full-time - Entry Level

Pulaski, NY

Paper Manufacturing

About the position

The Site Administrative Assistant plays a crucial role in managing supplies, conference rooms, uniforms, and company apparel. This position supports and organizes on-site and off-site events, travel, and meeting arrangements, while also assisting the HR Manager to ensure effective communication between the executive offices and site leadership. The role requires a high level of independence and responsibility, making it essential for the incumbent to possess considerable knowledge of the company's operations.

Responsibilities

• Set-up and organize uniforms & safety shoes
• Manage Company store and apparel, including vendor management and employee allowances
• Organize and maintain company events, including scheduling and coordination
• Support and organize the I Love My Workplace events
• Maintain mill postings, including events and record keeping
• Handle HR and administrative mailings, files, and new hire packets
• Manage miscellaneous mail, packages, and in-house delivery
• Answer phones, including the main office phone and 'Night bell'
• Perform weekly filing and organization of documents
• Pull information from files and create reports as needed
• Provide administrative support for TCU, including filing and scheduling

Requirements

• B.S. or A.S. Degree in Business or related area
• Demonstrated proficiency in MS Office products
• Strong organizational skills and ability to schedule meetings
• Excellent relationship management and critical thinking skills
• Strong written and oral communication skills
• Creative thinking and problem-solving abilities
• Ability to operate independently within agreed policies and budgets

Nice-to-haves

• Experience in event planning
• Familiarity with SAP software

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance