Site Contract and Budget Specialist

Icon - Lenexa, KS

Full-time - Mid Level

Lenexa, KS

Professional, Scientific, and Technical Services

About the position

The Site Contract and Budget Specialist at ICON Clinical Research is responsible for managing the commercial relationships with sites involved in clinical trials. This role focuses on negotiating contracts and budgets within established timelines, ensuring compliance with regulations, and facilitating effective communication between internal and external stakeholders. The specialist must thrive in a fast-paced environment, adapt to changing priorities, and proactively address potential issues to support the successful execution of clinical trials.

Responsibilities

• Ensures the successful negotiation and ongoing management of clinical trial agreements with investigative sites.
• Works cross-functionally with Clinical Operations and Project Management to support timely site startup for clinical trials, including accurate forecasting of contract execution timelines.
• Collaborates with the Functional Manager and compliance departments to ensure adherence to country-specific laws and regulations, minimizing risk in clinical trials.
• Communicates and explains legal and budgetary issues to internal and external parties according to department guidelines, reviewing and evaluating client-requested contract changes and escalating deviations as necessary.
• In partnership with the CTA Lead, evaluates and readjusts priorities based on changing business and client needs.
• Identifies and proactively raises issues to the CTA Lead or CM before they become critical or create risk.
• Appraises contracts for completeness and accuracy, ensuring adherence to department guidelines and correcting documents as needed.
• Participates in client meetings to expedite the contract signing process and maintains organized files for each contract.
• Tracks all site interactions in the database accurately and in a timely manner, ensuring status updates are descriptive.
• Demonstrates expertise in all responsibilities outlined in the Level 1 role, generating ideas and solutions to improve contract and budget changes while collaborating with the Functional Manager and/or CTA Lead.

Requirements

• Bachelor's degree in a related field or equivalent experience.
• Experience in contract negotiation and budget management within clinical research.
• Strong understanding of clinical trial processes and regulatory requirements.
• Excellent communication and interpersonal skills to effectively liaise with various stakeholders.
• Ability to work in a fast-paced environment and manage multiple priorities.

Nice-to-haves

• Experience with clinical trial management systems (CTMS).
• Familiarity with compliance and regulatory issues in clinical research.
• Project management experience.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling options