SMS Coordinator

Allegiant Air - Las Vegas, NV

Part-time

Las Vegas, NV

Air Transportation

About the position

The Safety Management System (SMS) Coordinator at Allegiant Air plays a crucial role in maintaining and enhancing the SMS programs within the Safety and Security Department. Reporting directly to the Senior Manager of Safety, the SMS Coordinator is tasked with overseeing various components of the SMS, including Safety Policy, Safety Risk Management, Safety Assurance, and Safety Promotion. This position requires a proactive approach to leadership and the ability to collaborate effectively with all operational departments and workgroups within the company. The SMS Coordinator will be instrumental in ensuring that safety remains a priority across the organization, fostering a culture of safety and compliance with regulatory standards. In this role, the SMS Coordinator will act as the administrator of the SMS database, providing routine support to team members and ensuring that the database evolves to meet the company's changing needs. The coordinator will monitor data quality and integrity, maintain a register of identified hazards, and assist Safety Managers in tracking safety objectives and performance indicators. Additionally, the SMS Coordinator will be responsible for generating reports, coordinating safety training, and organizing safety promotional events. This position requires a strong commitment to safety and the ability to manage multiple projects simultaneously while meeting deadlines. The SMS Coordinator will also engage in routine self-audits of SMS functions, participate in industry safety forums, and assist with investigations as needed. The role demands a self-motivated individual who can work independently and is dedicated to promoting safety as an integral part of the workplace culture at Allegiant Air.

Responsibilities

• Act as an administrator of the SMS database to provide routine support for Team Members.
• Develop and update processes within the SMS database to accommodate the company's changing needs.
• Ensure appropriate access provisioning for all Team Members to the SMS database.
• Monitor data quality and integrity of Safety Risk Management records for 14 CFR Part 5 compliance.
• Maintain a register of all hazards identified within the Safety Risk Management process for data analytics.
• Track hazards, mitigation effectiveness, and other attributes within Safety Risk Management processes.
• Assist Safety Managers in compiling and tracking Safety and Security objectives and performance indicators.
• Assist Safety Managers in generating Aviation Safety Action Program (ASAP) reports to comply with ASAP program policies and regulatory requirements.
• Coordinate with Safety Managers to maintain and update the internal event classification system and update the quick reference guide.
• Assist in the creation, distribution, and presentation of the quarterly Accountable Executive Safety and Security Review.
• Track and maintain aircraft damage records.
• Track Safety training compliance for all Safety training courses.
• Train Team Members in SMS database, Risk Assessment, Safety Risk Management Process, Root Cause Analysis, and Human Factors.
• Coordinate with Curriculum and Instruction Team to maintain and update SMS related training or reference materials.
• Research, write, edit, and distribute company-wide safety publications and other safety related materials through various media.
• Organize and conduct Safety promotional events.
• Organize and maintain the Team Member Safety Amazing Award Program.
• Verify and maintain accurate and up to date content on Safety and Security Department pages within the company intranet, G4Connect.
• Assist with the development and revision of company Safety manuals.
• Assist in process and data analytics development within the Safety and Security Department.
• Identify and inform management of SMS compliance issues, safety risks and improvement opportunities.
• Perform routine SMS self-audits to ensure all SMS functions are performing optimally.
• Become familiar with various Safety Assurance programs and perform ad hoc data analysis.
• Participate in industry Safety forums such as InfoShare.
• Assume an emergency response role, as required by the Senior Manager, Safety.
• Assist with investigations as required by the Senior Manager, Safety.
• Act as a safety advocate for management and employees alike, ensuring safety remains an active part of the work and the culture at Allegiant.

Requirements

• Bachelor's Degree from an accredited College or University in the Safety or related field; will consider two (2) or more years of equivalent related work experience.
• Minimum two (2) years of experience with Safety Management or Quality Management Systems with a 14 CFR Part 121 or 135 carrier.
• Knowledge and experience in part 121 operation.
• Knowledge and experience with FAA regulatory process.
• Knowledge in Safety Management System.
• Previous enterprise database experience.
• Strong Microsoft Office/Excel experience.
• Previous data management and analytics experience.
• Experience in hazard identifications, root cause analysis, risk management and mitigation.
• Experience in human factors.
• Strong organizational and time-management skills.
• Strong interpersonal, verbal, written and presentation communication skills.
• Ability to handle numerous projects at one time and meet deadlines.
• Self-motivated and able to work with minimal supervision.

Benefits

• Profit Sharing
• Medical/Dental/Vision/Life/Disability Insurance
• Medical Travel Reimbursement
• Legal, Identity and Pet Insurance
• 401K with an employer match
• Employee Stock Purchase Plan
• Employee Assistance Program
• Tuition Reimbursement
• Flight Benefits
• Paid vacation, holidays, and sick time