<span>ADMINISTRATIVE ASSISTANT 2</span>

$41,904 - $53,136/Yr

University of Washington - Seattle, WA

Full-time - Entry Level

Remote - Seattle, WA

1,001-5,000 employees

Educational Services

About the position

The Administrative Assistant 2 position at the University of Washington's Orthopaedic Surgery and Sports Medicine department is crucial for providing comprehensive administrative support to a team of nine orthopaedic surgeons. This role involves coordinating daily clerical tasks, managing schedules, and ensuring a smooth experience for visitors and observers. The position offers a hybrid work environment, allowing for a mix of in-office and remote work, and requires strong organizational and communication skills to effectively support faculty and manage various administrative functions.

Responsibilities

• Assist nine faculty members with all administrative needs including coordinating workload and schedules.
• Process dictated messages and/or email correspondence for physicians.
• Compose and edit correspondence for physician's signature.
• Maintain and balance faculty department funds and budgets.
• Coordinate domestic and international travel, creating detailed itineraries and processing reimbursement requests.
• Update doctor CVs and renew medical licenses as required.
• Assist with ABOS recertification and promotion paperwork.
• Coordinate meetings and event planning as needed.
• Maintain faculty calendars and provide away dates to personnel.
• Conduct literature searches and obtain articles via the University of Washington Library system.
• Provide back-up administrative support for other orthopaedic faculty members when needed.
• Triage office mainline and respond to inquiries regarding departmental procedures and services.
• Maintain reception area organization and cleanliness, and manage office supplies.
• Coordinate all observers/visitors while following department and hospital rules.

Requirements

• High School/GED AND two years of office or administrative experience OR an equivalent combination of education and experience.
• Experience providing administrative support.
• Ability to work independently and prioritize workload, demonstrating strong organizational skills.
• Attention to accuracy, thoroughness, and ability to follow procedures carefully.
• Excellent interpersonal and communication skills, demonstrating tact and professionalism.
• Experience with Microsoft Word, Excel, and Outlook.
• Cultural sensitivity and awareness.

Nice-to-haves

• Bachelor's Degree

Benefits

• Generous benefits and work/life programs.
• Professional growth opportunities.
• Unique resources in an environment noted for diversity and intellectual excitement.