<span>Administrative Assistant - Construction Management</span>

$39,998 - $39,998/Yr

Campus Construction Management Group - Rochester, NY

Full-time - Entry Level

Rochester, NY

Construction of Buildings

About the position

The Administrative Assistant at Campus Construction Management Group is responsible for providing essential administrative support to project teams in the Greater Rochester area. This role involves managing various office functions, assisting in contract documentation, and ensuring smooth operations in the absence of supervisors. The position is integral to maintaining project organization and communication, contributing to the overall success of construction management services primarily for educational clients throughout New York State.

Responsibilities

• Provide administrative support to one or more Project Teams in the office or field.
• Assist in the Contract Document process for new projects as requested by the Project Manager.
• Maintain office supplies as needed.
• Compile Bidder's List for new projects and distribute Invitations to Bid to potential Prime Contractors.
• Compile all Bid Day Documents, such as Bid Tabs and Sign in Sheets.
• Generate Letters of Intent (LOI) for contractors awarded contracts during the bidding process.
• Generate AIA documents between Owner and contractors for each contract awarded per project.
• Type correspondence, including letters, memos, and meeting minutes as requested.
• Prepare all Applications for Payment monthly and log/process each contractor's Applications for Payment in the Campus Construction system.
• Ensure receipt of certified payrolls and compile the submittal log for each project using Construction Software.
• Log, process, and distribute all incoming submittals and manage contractors' insurance certificates in the company's Master Files.
• Log and distribute all Architect's Supplemental Instructions (ASI) to applicable Trades as directed.
• Enter all contracts into the Construction Software and ensure all contracts are signed and returned prior to project start.
• Scan and maintain all files in the Master Files in the Company Network Files.
• Prepare or assist in the preparation of monthly reports as requested.
• Prepare, distribute, and track all change-related issues (e.g., Change Orders, Request for Information, Request for Proposal's, etc.).
• Maintain ID Badges and documentation for project personnel.

Requirements

• High School diploma or GED.
• Three (3) to five (5) years of relevant experience.
• Strong computer skills including proficient use of Microsoft Word and Excel.
• Excellent keyboarding skills.
• Ability to take direction from multiple people.
• Working knowledge of standard business procedures.
• Excellent time management and organizational skills.
• Effective verbal and written communication skills.
• Self-directed individual who is a team player.
• Demonstrated ability to handle confidential and sensitive information.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance