<span>Administrative Assistant - Construction Management</span>

$39,998 - $39,998/Yr

Campus Construction Management Group - Le Roy, NY

Full-time - Entry Level

Le Roy, NY

Construction of Buildings

About the position

The Administrative Assistant at Campus Construction Management Group plays a crucial role in providing administrative support to project teams in the Greater Rochester area. This position involves managing various administrative tasks related to construction projects, ensuring smooth office operations, and maintaining essential documentation. The role is integral to the success of project management and requires strong organizational and communication skills.

Responsibilities

• Provide administrative support to one or more Project Teams in the office or field.
• Assist in the Contract Document process for new projects as requested by the Project Manager.
• Maintain office supplies and ensure continuity of office functions in the supervisor's absence.
• Compile Bidder's List for new projects and distribute Invitations to Bid to potential Prime Contractors.
• Compile all Bid Day Documents, such as Bid Tabs and Sign in Sheets.
• Generate Letters of Intent (LOI) for contractors awarded contracts during the bidding process.
• Generate AIA documents between Owner and contractors for each contract awarded per project.
• Type correspondence, including letters, memos, and meeting minutes as requested.
• Prepare and log Applications for Payment monthly, ensuring receipt of certified payrolls.
• Compile the submittal log for each project using Construction Software.
• Manage contractors' insurance certificates in the company's Master Files and Construction Software.
• Log and distribute all Architect's Supplemental Instructions (ASI) to applicable Trades as directed.
• Enter all contracts into the Construction Software and ensure they are signed before project commencement.
• Scan and maintain all files in the Master Files in the Company Network Files.
• Prepare or assist in the preparation of monthly reports as requested.
• Track all change-related issues such as Change Orders and Requests for Information.
• Maintain ID Badges and documentation for project personnel.

Requirements

• High School diploma or GED.
• 3 to 5 years of relevant experience in an administrative role.
• Strong computer skills, including proficiency in Microsoft Word and Excel.
• Excellent keyboarding skills and ability to take direction from multiple people.
• Working knowledge of standard business procedures and excellent time management skills.
• Effective verbal and written communication skills.
• Self-directed individual who is a team player and can handle confidential information.

Nice-to-haves

• Experience in the construction industry or related field.
• Familiarity with construction management software.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance