<span>Administrative Assistant/Office Assistant - Part Time (207897)</span>

$29,432 - $41,995/Yr

GDKN Corporation - Parsippany-Troy Hills, NJ

Part-time - Entry Level

Parsippany-Troy Hills, NJ

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Administrative Assistant II role involves providing complex administrative and clerical support in a fast-paced office environment. The ideal candidate will have one to two years of experience and will be responsible for various tasks including communication with external customers, assisting with departmental programs, and performing office support activities for multiple managers.

Responsibilities

• Planning and coordinating meeting arrangements including travel and lodging.
• Calendar management of meetings and details for events and/or meetings for managers and/or for department.
• Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
• Composing and producing documents, maintaining relevant databases and related records.
• Updating and maintaining departmental websites.
• Researching, analyzing and summarizing data for reports independently.
• Assisting with department budget, processing expense reports, organizing and maintaining department filing systems and other records.
• Answering phones; routing callers, taking messages, responding to inquiries; greeting visitors; requesting and providing routine information as well as handling walk-in inquiries.
• Communicating effectively, screening and prioritizing incoming calls.
• Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
• Problem solving routine problems and communications where the response is based on existing procedures; responding to inquiries on departmental policies/procedures.
• Typing and proofreading documents produced by others.
• Creating, maintaining and collecting data for standard reports, charts, graphs, spreadsheets and databases.
• Handling confidential information and matters.

Requirements

• High School Education or equivalent preferred.
• Minimum of one to two years of administrative support experience preferred.
• Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
• Internet search skills as relevant to the position and knowledgeable with using computer applications.
• Standard report generation; office administrative practices and procedures.
• Skilled with meeting critical deadlines and good time management skills preferred.
• Strong analytical, problem solving, basic research, and time management skills.
• Very good verbal and written communication and listening skills.
• Ability to deal successfully with the public in person and over the telephone.
• Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage.
• Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
• Friendly and professional demeanor and initiative to seek improvements to processes preferred.
• Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.

Benefits

• Pay range of $14.15 - $20.19 per hour
• Full-time temporary contract position
• Day shift from Monday to Friday