<span>Administrative Assistant</span>

$34,320 - $45,760/Yr

American Family Care

Full-time - Entry Level

Ambulatory Health Care Services

About the position

The Administrative Assistant will provide essential support to senior leaders by managing daily office needs and overseeing general administrative activities. This role is crucial for ensuring efficient office operations and facilitating communication within the organization.

Responsibilities

• Provides administrative support to ensure efficient office operations.
• Manage phone calls and messages according to each executive's preference.
• Manage the Outlook calendar, scheduling and confirming all internal and external meetings and conference calls.
• Provide a day-before view of the calendar within Outlook and the CRM system for executive preparation.
• Ensure executives are on time for meetings.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes and meeting summaries.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports and provide sales support.
• Ensure deadlines are met and adapt to changing priorities.

Requirements

• Proven experience as an administrative assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• High school degree; additional qualifications as an administrative assistant or secretary will be a plus.
• Familiarity with or interest in manufacturing.
• Exceptional organizational skills, follow-through, and attention to detail.
• Solid experience and comfort level with Outlook, CRM, Word, Excel, PowerPoint, and Keynote software.
• Strong written and verbal communication skills, including professional phone manners.
• Speaks Mandarin is a plus.

Nice-to-haves

• Experience working with executives is preferred.

Benefits

• Health insurance