<span>Administrative Assistant</span>

Macerich Management - Rosemont, IL

Full-time - Entry Level

Rosemont, IL

11-50 employees

Real Estate

About the position

The Administrative Assistant plays a crucial role in supporting the day-to-day operations of the property at Macerich, specifically at the Fashion Outlets of Chicago. This full-time, in-person position involves providing administrative support to various managers, ensuring smooth operations, and assisting with tenant relations and documentation processes.

Responsibilities

• Obtain all pertinent information and documentation required for generating SLD lease documents.
• Send documents to tenants for execution through DocuSign.
• Discuss with tenants all move-in requirements such as business information, sign approval, and insurance requirements.
• Guide new SLD tenants through the opening process.
• Walk the mall daily to confirm SLD tenants are open and operating as required, notifying tenants of non-compliance as necessary.
• Maintain correspondence and documentation for the Specialty Leasing program.
• Document program activities, including possession dates and opening/closing of tenants.
• Process all information and correspondence, including filing and distributing to appropriate personnel.
• Work with the Specialty Leasing Manager in preparing regular and on-demand reports.
• Assist with the collection of delinquent rents and submission of sales reporting for SLD tenants.
• Assist General Manager, Operations Manager, and Marketing Manager with general property management and marketing tasks.
• Track common area space and inventory availability as requested.
• Maintain current inventory list of all cart/RMU fixtures and order supplies as necessary.
• Perform all other duties as assigned.

Requirements

• High School diploma or equivalent.
• Minimum 5 years administrative experience.
• Experience in commercial real estate administration preferred.
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Benefits

• Best-in-class benefits with affordable employee contribution levels.
• Hybrid work schedule with the ability to work remotely two days per week.
• Annual paid time off, including vacation time, 12 paid holidays, and 80 hours of sick time annually.
• Savings accounts for your future through 401K and Health Savings Accounts.
• Participation in the Company stock program at a discount.
• 24 paid volunteer hours annually and employer charitable match benefit.
• Access to Calm for mindfulness support, sleep hygiene, and stress management.