<span>Administrative Assistant</span>

$52,000 - $72,800/Yr

Carr & Family Administration - Anchorage, AK

Full-time - Entry Level

Anchorage, AK

Administrative and Support Services

About the position

The Administrative Assistant at Carr & Family Administration, LLC plays a crucial role in providing accounting, leasing, and administrative support for the company's commercial real estate holdings. This position requires strong interpersonal skills, proficiency in Microsoft Office, and the ability to manage multiple tasks effectively in a dynamic environment. The successful candidate will work closely with the executive team and be responsible for various administrative duties, ensuring smooth operations within the organization.

Responsibilities

• Interface with tenants and vendors
• Draft letters to tenants and vendors
• Spreadsheet maintenance/data entry in Microsoft Excel
• Answer phones and route calls
• Office management including electronic (SharePoint) and physical filing
• Open and process mail
• Receive, process and deposit receivables
• Prepare payables
• Bank statement reconciliation
• Basic bookkeeping and check processing
• Coordinate materials for team meetings and take notes
• Update available units on company website
• Prepare marketing materials
• Verify accuracy of lease data entry in Yardi
• Revise and update contracts
• Manage office supplies
• Clean office and kitchen

Requirements

• 3 years customer service experience
• Proficiency in Microsoft Word and Excel
• Experience with Intuit QuickBooks
• Excellent writing and organizational skills
• Ability to prioritize projects and adapt to changing deadlines
• Self-starter with problem-solving skills
• Customer service-oriented personality

Nice-to-haves

• Experience in the accounting, legal, or real estate industries
• College courses in business/finance/accounting or law
• Current licensure or previous work history in commercial real estate leasing

Benefits

• 401(k) matching
• Paid time off
• Medical insurance
• Dental insurance