<span>Administrative Coordinator, College Events</span>

$52,000 - $56,160/Yr

Pomona College - Claremont, CA

Full-time - Entry Level

Claremont, CA

Educational Services

About the position

The Administrative Coordinator, College Events at Pomona College serves as the primary point of contact for the College Events office, providing essential administrative and clerical support to ensure the successful execution of events and programming. This role involves managing office operations, coordinating event logistics, and delivering exceptional customer service to both internal and external clients, all while supporting the department's revenue-generating activities.

Responsibilities

• Provide primary administrative support for the College Events Department, including office management and supply orders.
• Coordinate and execute the weekly event newsletter, managing submissions and content.
• Maintain the college-wide events calendar and the Office of College Events Master Calendar.
• Assist in managing event requests through the campus-wide calendar program EMS.
• Process work orders and maintain work order files using the TMA maintenance management system.
• Handle supplier and customer invoices, purchase orders, and expense reports using Workday.
• Assist the Director of College Events with scheduling and special projects as assigned.
• Support event coordination, including client correspondence, meeting coordination, and travel arrangements.
• Maintain inventory of department equipment and coordinate equipment loans.
• Prepare agendas and support materials for meetings, and maintain confidential files.

Requirements

• High School Diploma or GED required; an associate's degree in Communications, Business, or Marketing preferred.
• Minimum of 2 years of administrative/clerical/customer service experience in hospitality, event management, or marketing/sales.
• 1 year of experience at an academic institution preferred.
• Bi-lingual Spanish speaking, reading, and writing is highly desired.
• Proficient in Microsoft Office software and associated professional software.

Nice-to-haves

• Experience with EMS scheduling system is preferred.

Benefits

• Competitive hourly rate between $25.00 and $27.00
• Comprehensive benefits package