<span>Administrator I - Section Coordinator</span>

$73,882 - $93,642/Yr

King County - Seattle, WA

Full-time - Entry Level

Seattle, WA

Executive, Legislative, and Other General Government Support

About the position

The Administrator I - Section Coordinator position at King County is a Term-Limited Temporary role focused on providing administrative support within the Business Development & Contract Compliance section. The role requires a highly organized individual who excels in customer service and can manage multiple tasks in a fast-paced environment. The ideal candidate will be passionate about equity and social justice, capable of working independently and collaboratively, and will play a key role in the administration of various programs and projects.

Responsibilities

• Serve as the main contact for the Business Development and Contract Compliance section, demonstrating strong customer service skills.
• Monitor and respond to incoming emails for the section's main inboxes.
• Research, troubleshoot, and resolve issues related to program administration.
• Act as a program certification administrator for small business owners, reviewing applications for completeness and processing approved applications.
• Maintain and monitor the renewal of expiring certifications.
• Participate in business development and outreach efforts.
• Process invoice payments using Oracle IExpense/IProcurement and create requisitions.
• Review Purchasing Card (P-Card) transactions for approval and maintain backup documents.
• Coordinate expense and travel approvals and reimbursements.
• Manage special projects and events, ensuring contracts are current and funded.
• Draft and edit written communications and presentation materials.
• Develop and maintain tracking logs, metrics, and organizational charts.
• Coordinate onboarding for new staff and manage public disclosure requests.
• Update standard work processes and process bi-weekly payroll accurately.
• Order and maintain supplies and assist with procurement of technical equipment.

Requirements

• Administrative experience in a high-volume environment, including tracking deliverables and maintaining records.
• Customer service experience as the main point of contact for a group via phone, email, or in person.
• Experience with financial records, processing invoices, and payroll.
• Ability to maintain records in multiple electronic databases with attention to detail.
• Strong communication, interpersonal, and writing skills, with a proactive approach to task completion.
• Ability to manage time effectively and adapt to changing priorities.

Nice-to-haves

• Advanced skills in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro.
• Experience using Oracle or similar programs.
• Familiarity with LEAN processes and principles.
• Experience with SharePoint, MS Teams, and other collaborative tools.

Benefits

• Hybrid work environment
• County issued laptop for remote work
• Access to tools and resources for remote work support