Chabot - Livermore, CA
posted 18 days ago
Full-time - Entry Level
Livermore, CA
Clothing, Clothing Accessories, Shoe, and Jewelry Retailers
About the position
The Admissions & Records Assistant III at Las Positas College plays a crucial role in overseeing and participating in complex student admission and registration activities. This position is responsible for ensuring compliance with state laws and college policies while leading a team in maintaining accurate student records. The role emphasizes equity and inclusion, aiming to support diverse student populations in achieving their educational goals.
Responsibilities
- Lead, plan, train, and review the work of staff responsible for conducting student admission and registration activities.
- Verify the work of assigned employees for accuracy and compliance with applicable standards.
- Monitor registration processes and assist in resolving course registration issues.
- Serve as a technical resource in the implementation of software programs for admissions and registration.
- Participate in the selection and evaluation of hourly, student, and temporary personnel.
- Process instructor initiated drops, petitions for re-enrollment, and late adds.
- Collect and process incomplete grades and grade changes; adjust student transcripts accordingly.
- Distribute, receive, and process attendance and grade sheets; ensure proper completion.
- Assume responsibility for grade, census, and positive attendance reporting.
- Maintain student tuition payment plans and notify students of account discrepancies.
- Establish and maintain working relationships with law enforcement and other entities.
- Prepare personnel background checks and security investigations.
- Provide orientation and training for the online attendance and grade reporting system.
- Compose and prepare correspondence to faculty and administrators.
- Assist in the preparation of various reports and ensure timely submission.
- Research and prepare responses to civil and state subpoenas.
- Operate and use a variety of office equipment and specialized software applications.
- Represent the College at promotional events and meetings.
- Coordinate Admissions and Records services with other College departments.
Requirements
- Equivalent to the completion of the twelfth grade supplemented by 2 years of college level course work in business administration or a related field.
- Three years of increasingly responsible office experience, including two years in a college admissions and records experience.
- Knowledge of principles of lead supervision and training.
- Understanding of the organization, procedures, and operations of an admissions and records office.
- Familiarity with applicable sections of State Education Code and other laws related to admissions and registration.
- Proficiency in office procedures, methods, and equipment including computers and software applications.
Nice-to-haves
- Experience in closing student equity gaps and engaging in equitable practices.
- Knowledge of specialized admissions and records software applications.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid holidays
- Flexible scheduling
- Professional development opportunities
