<span>Assistant Business office manager</span>

Harmony Park at Wilson - Wilson, NC

Full-time - Mid Level

Wilson, NC

About the position

The Assistant Business Office Manager is responsible for overseeing all business office systems and functions, ensuring compliance with policies and procedures, and supporting the Business Office Manager in daily operations. This role involves managing Medicare billing processes, maintaining accurate records, and supervising staff in the absence of the Business Office Manager.

Responsibilities

• Responsible for the entry of all ancillaries related to Medicare A billing and reconciling AR entries back to vendor billing.
• Ensure accuracy and timely billing of Medicare accounts receivables, with claims billed no later than the 10th of the month.
• Follow up on claims weekly until payment is received and document all collection efforts.
• Attend PPS meetings and report back to the business office staff on meeting minutes.
• Work closely with MDS and therapy to ensure a triple check occurs before billing Medicare.
• Make daily deposits and post cash receipts in conjunction with the Business Office Manager.
• Ensure business office documentation and recordkeeping is organized.
• Assume supervisory responsibilities in the absence of the Business Office Manager.
• Perform periodic audits of RFMS at least quarterly.
• Assist the Accounts Receivable Coordinator in disbursing resident funds as necessary.
• Train new business office employees as necessary.
• Disburse operations petty cash as necessary.
• Attend meetings as requested and perform other duties as assigned by the Business Office Manager.

Requirements

• High school diploma or equivalent required.
• Minimum of 5 years of experience in a long-term care (LTC) setting with knowledge of business office functions.
• Ability to read, write, speak, and understand English.
• Strong communication skills to interact with all levels of professional staff.
• Ability to make independent decisions when necessary.
• Knowledge of medical terminology and ability to work harmoniously with others.
• Proficient in micro-computers, data input, and output.

Nice-to-haves

• Experience with Medicare billing processes.
• Familiarity with healthcare compliance regulations.
• Ability to handle sensitive information with confidentiality.

Benefits

• Health insurance coverage.
• Paid time off and holidays.
• Continuing education programs.