<span>Business Operations Coordinator</span>

University of Oklahoma - Norman, OK

Full-time - Entry Level

Norman, OK

Educational Services

About the position

The Business Operations Coordinator at the University of Oklahoma Athletics Department is responsible for managing accounts payable, invoice management, purchase orders, and vendor relations. This role requires a highly organized and self-motivated individual who can handle various administrative tasks while ensuring compliance with university policies and procedures.

Responsibilities

• Assist with general administrative tasks such as data entry, filing, scanning documents, and responding to emails and phone calls.
• Manage and maintain accurate records, files, documents, and databases, ensuring compliance with university and department policies.
• Maintain and review small dollar purchase orders and assist with the RFP process.
• Assist with purchasing duties, including creating requisitions, purchase orders, and processing invoices while ensuring compliance with regulations.
• Collaborate with vendors and departments to ensure timely processing and payment of invoices, including proper coding.
• Train and provide customer service on the purchasing process and Supplier Onboarding for new vendors.
• Assist with the monthly review of the 1099 report, including collection and reporting of tax-related information.
• Assist with the completion of annual reports and audits.
• May assist with the management of noncash benefits to employees.

Requirements

• High School Diploma/GED and 36 months of office, clerical, booking, or administrative experience.
• Excellent customer service skills.
• Proficient in navigating and maintaining databases.
• Advanced Excel skills with the ability to build and manipulate spreadsheets.
• Basic computer skills and proficient knowledge of Microsoft Office.
• Detail-oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.
• Strong initiative to solve problems and work well with interdepartmental teams.

Nice-to-haves

• Bachelor's Degree in Accounting or Finance or equivalent experience.
• At least one year of related experience in accounting or equivalent.
• Experience with intercollegiate athletics.
• Familiarity with University accounting systems (ARMS, PeopleSoft, etc.).
• Knowledge of university, Conference, and NCAA rules and regulations.

Benefits

• Inclusive culture of respect and civility.
• Equal Employment Opportunity policies.