<span>Campus Secretary</span>

$31,200 - $41,600/Yr

Corpus Christi Montessori School - Corpus Christi, TX

Full-time - Entry Level

Corpus Christi, TX

Educational Services

About the position

The Campus Secretary plays a crucial role in providing administrative support to ensure the efficient operation of the school office. This position involves managing schedules, handling correspondence, maintaining organized records, and interacting with students, parents, staff, and vendors. The ideal candidate will possess strong communication skills, attention to detail, and proficiency in office software.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
• Prepare instructional materials and campus communication as requested.
• Monitor and process time cards including leave requests and reports.
• Compile information and submit to the director according to established procedures and deadlines.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain student records according to established procedures.
• Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, volunteers, and faculty as needed.
• Schedule meetings and appointments and maintain calendar for administrative staff.
• Receive incoming calls, take reliable messages and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Prepare and process purchase orders and maintain inventory of fixed assets, equipment, and supplies.
• Prepare and make cash deposits for accounts.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, verify shot records, and notify parents of student illness.
• Follow district safety protocols and emergency procedures.

Requirements

• High School Diploma or GED
• Bilingual Spanish or Conversational Spanish is vital
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Ability to follow verbal and written instructions
• Effective organizational, communication, and interpersonal skills
• One to three years secretarial experience preferred

Benefits

• Dental insurance
• Health insurance
• Vision insurance