<span>Executive Administrative Assistant</span>

John Soules Foods - Tyler, TX

Full-time - Mid Level

Tyler, TX

1,001-5,000 employees

Merchant Wholesalers, Nondurable Goods

About the position

The Executive Administrative Assistant plays a crucial role in supporting the senior leadership team at John Soules Foods, ensuring smooth operations for the Co-CEOs, President, and Chief Financial Officer. This position requires a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact within the organization.

Responsibilities

• Actively manage the calendars of the four senior leaders, responding to meeting requests and addressing conflicts.
• Prepare executives for their day by reviewing schedules and ensuring necessary materials are provided.
• Book and manage all travel arrangements for executives, including directions and agendas.
• Organize and schedule individual appointments and team meetings/events, ensuring agendas and catering are in place.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic contract facilitation.
• Assist in the preparation of regularly scheduled reports.
• Answer and direct phone calls, occasionally covering the reception desk.
• Liaise with vendors and customers, providing excellent customer service.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Provide general support to visitors and answer inquiries.
• Create presentations as necessary.
• Maintain computer and manual filing systems and manage office supplies.

Requirements

• At least 10 years of proven experience as an executive administrative assistant or similar role.
• Strong knowledge of office management systems and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and ability to multitask and prioritize work.
• Excellent written and verbal communication skills.
• Positive, professional attitude and demeanor.
• Strong communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to handle sensitive information confidentially.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate or bachelor's degree preferred.

Nice-to-haves

• Associate or bachelor's degree preferred.