<span>Executive Assistant to the Chief of Police</span>

$77,352 - $94,020/Yr

City Of Pittsburg - Pittsburg, CA

Full-time - Entry Level

Pittsburg, CA

251-500 employees

Utilities

About the position

The City of Pittsburg is seeking a detail-oriented and professional Executive Assistant to support the Chief of Police and Command staff within the Pittsburg Police Department. This role involves performing high-level, sensitive, and confidential administrative support functions, requiring exceptional organizational, communication, and interpersonal skills. The Executive Assistant will manage a variety of administrative tasks and interact with both staff and the public, ensuring smooth operations within the department.

Responsibilities

• Perform high-level executive administrative support functions for the Chief of Police and Command staff.
• Manage calendars, schedule meetings and appointments, and process invoices.
• Compose letters, memoranda, reports, and other documents using word processing and spreadsheet software.
• Coordinate activities to ensure timely submission of documents or information required for major projects.
• Receive inquiries and complaints, coordinating with others to obtain necessary information and compose appropriate responses.
• Prioritize, distribute, and process incoming and outgoing mail for the Chief and Command staff.
• Establish positive working relationships with community organizations, state/local agencies, and the public.
• Direct, train, assign, and review the work of assigned office support staff.

Requirements

• Graduation from high school or equivalent, supplemented by specialized secretarial courses.
• Five years of responsible secretarial or office administration experience, preferably in a municipal setting.
• Proficiency in Microsoft Office Suite and familiarity with office and records management software.
• Strong verbal and written communication skills, with excellent organizational and time-management abilities.
• Ability to handle complex inquiries and confidential information with discretion and professionalism.

Nice-to-haves

• Knowledge of human resources and payroll transactional documentation.
• Knowledge of public safety terminology and procedures.

Benefits

• CALPERS retirement
• Medical/dental/vision insurance
• Paid life insurance
• Retirement health saving account
• Deferred compensation plan with employer match
• Paid time off
• Tuition reimbursement
• Wellness activities
• Employee assistance program
• Employee development courses