<span>Lead Materials Coordinator</span>

The Hiller Companies - Chesapeake, VA

Full-time - Mid Level

Chesapeake, VA

Specialty Trade Contractors

About the position

The Lead Materials Coordinator is responsible for overseeing inventory management, logistics, and customer support within the fire protection and safety industry. This role ensures efficient processing, storage, and distribution of fire extinguishers, suppression systems, and related equipment while serving as the primary point of contact for both internal teams and Search & Rescue (S&R) customers.

Responsibilities

• Manage warehouse operations for fire protection equipment, including receiving, inventory management, organization, and shipping of extinguishers, suppression systems, and related safety equipment.
• Serve as the primary point of contact for S&R customers, internal sales teams, and field technicians, providing expert support and seamless communication throughout the equipment procurement and delivery process.
• Organize and categorize inventory by specific job requirements, project specifications, and customer orders to ensure rapid and accurate fulfillment.
• Conduct daily inventory audits and reconciliation, maintaining thorough records.
• Manage receiving processes, including detailed inspection of incoming shipments, verification of equipment specifications, quality control checks, and proper documentation.
• Coordinate logistics for equipment distribution, including preparing shipping documentation, managing packaging requirements, and ensuring timely delivery to customers and job sites.
• Adhere to safety protocols for handling, storing, and moving specialized fire protection equipment, ensuring compliance with OSHA, NFPA, and manufacturer guidelines.
• Handle complex customer inquiries, resolve equipment-related issues, and provide technical support for S&R teams and internal staff.
• Coordinate equipment maintenance, calibration, and preparation for field readiness, ensuring all items meet stringent safety and performance standards.
• Other duties as assigned by senior management to support warehouse and logistics operations.

Requirements

• High school diploma or equivalent; bachelor's degree in supply chain management, business, or a related field may be preferred.
• Valid forklift certification and warehouse safety certifications required.
• Hazardous materials handling certification preferred.
• 5+ years of progressive experience in material management, with at least 2-3 years in leadership or supervisory role.
• Proven experience in materials coordination, procurement, or inventory management.
• Proven track record of successfully managing warehouse teams and implementing complex inventory management systems.
• Demonstrated experience in developing and executing strategic procurement and inventory optimization strategies.
• Extensive background in fire protection equipment or specialized industrial inventory management preferred.
• Proven leadership abilities with demonstrated success in motivating and developing warehouse teams.
• Advanced proficiency in inventory management software, ERP systems, and Microsoft Office applications.
• Exceptional communication skills with ability to effectively collaborate across all organizational levels.

Nice-to-haves

• Experience in fire protection equipment management.
• Knowledge of OSHA and NFPA regulations.

Benefits

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education.
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off.
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs.
• Career advancement potential within a growing company.