<span>Legal Secretary (Litigation Assistant)</span>

About the position

The Legal Secretary (Litigation Assistant) will support the Senior Litigation Attorney in the Personal Injury Litigation Department by managing administrative and clerical tasks throughout all phases of litigation, from complaint to settlement or trial. This role requires strong organizational skills, attention to detail, and the ability to interact effectively with clients, as well as proficiency in legal procedures and documentation.

Responsibilities

• Track Statute of Limitation deadlines
• Perform background research in preparation for filing complaints (TLO, DMV Research, Private Investigators, etc.)
• Prepare ancillary documents to file complaints (Summons, Civil Case Cover Sheet, jury fees)
• Send for service of all Defendants after filing comes back from court
• Utilize Superior Court websites to obtain case/docket information
• Manage team calendar
• Schedule remote appearances and motion hearings for attorneys
• Calendar and save mail
• Ensure that consistent naming system is followed when saving documents to files
• Send various documents to clients for review and signature via DocuSign or courier service
• Mail out documents via USPS Mail and Certified Return Receipt as needed
• Maintain, organize and sort all files/send for shredding/closing files
• Scan documents/old files prepare for shredding
• Propound initial discovery on all Parties
• At the direction of attorneys, prepare and send supplemental discovery
• Escalate issues (motions) to the attorneys in litigation
• Send deposition transcripts to clients for review and signature
• Request electronic copy of deposition transcripts
• When deposition transcripts come in, obtain digital copy of transcripts and save to file
• Provide status update to medical providers as needed (form/call)
• Monthly review cases to see if we got discovery responses and send letters to defense counsel following up on our initial discovery if no discovery responses are received
• Handle client relations and coordinate deposition/discovery completion dates with clients
• Assist litigation attorney with any necessary tasks

Requirements

• 3 years of experience as a Legal Secretary
• Bilingual in Spanish
• Excellent time management skills
• Unfailing attention to detail
• Excellent written and verbal communication skills
• Highly organized multi-tasker
• Ability to work well in a fast-paced environment

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance