<span>Office Admin/Bookkeeper</span>

$52,000 - $62,400/Yr

Ascendo Resources - New York, NY

Part-time

New York, NY

Professional, Scientific, and Technical Services

About the position

The Office Admin/Bookkeeper will manage daily office operations, ensuring an organized and efficient workspace. This part-time, onsite role involves handling administrative and bookkeeping tasks while serving as the point of contact for building management and supporting various departments as needed.

Responsibilities

• Answer and direct phone calls.
• Clean and sanitize high-touch areas (kitchen, conference rooms, door handles, fridge, and bathroom).
• Replenish supplies in kitchen, bathroom, and throughout the office.
• Manage incoming and outgoing mail, checking the mailroom twice daily.
• Power on/off air purifiers.
• Perform data entry to edit summaries.
• Source and review candidates on platforms like Indeed and LinkedIn, forwarding resumes and arranging interviews.
• Perform bookkeeping tasks, including billing, payment list preparation, and processing checks.
• Troubleshoot and maintain office IT systems, including phones and computers.
• Create FedEx labels and order office supplies.
• Handle stationery, marketing materials, and mailer requests.
• Update CRM, Access, and ShareFile with new client/employee data or remove outdated entries.
• Register employees for events, conferences, and outings.
• Manage vendor certifications, reviews, and NDAs.
• Log workpapers on trackers and assist with administrative data entry.
• Coordinate the order and distribution of holiday cards.
• Ensure vendor certificates of insurance are up to date.
• Create and organize bookkeeping folders for employees, clients, vendors, and entities.
• Serve as the backup for Operations team tasks.

Requirements

• Excellent organizational and multitasking skills.
• Strong proficiency in data entry and familiarity with CRM tools.
• Ability to troubleshoot IT issues and maintain office equipment.
• Experience in bookkeeping and billing processes is a plus.
• Strong interpersonal skills and attention to detail.