<span>Office Manager/ Bookkeeper</span>

$62,000 - $65,000/Yr

Revamp Panels - Spokane, WA

Full-time - Mid Level

Spokane, WA

Professional, Scientific, and Technical Services

About the position

Revamp Panels, LLC is seeking a Full-Time Office Manager/Bookkeeper to coordinate administrative and bookkeeping duties. This role encompasses a variety of responsibilities including HR management, bookkeeping, and ensuring project compliance, all while maintaining a positive work environment.

Responsibilities

• Answering phone calls and emails from customers and directing them to relevant staff
• Maintain employee records and documents, manage employee insurance participation and health insurance renewals
• Recruiting, interviewing & assisting in onboarding new employees
• Coordinate with commercial liability insurance agent to prepare certificates of insurance for customers, resolve coverage discrepancies, remove completed jobs from coverage
• Provide information requested by customers: W-9s, vendor setup information
• Follow up on unpaid invoices, utilize billing platforms to register/upload invoices for payment, lien release forms and other requested documents
• Maintain customer/job files: Forms required by Revamp, contract documents, lien releases, payment receipts provided by accounting
• Creation of customer/job accounts and invoices, receiving/posting and processing payments, providing invoice/aging reports for collections follow-up
• Determine sales tax applicability specific to customers/jobs for Project Management
• Issuing purchase orders, creating/maintaining vendor accounts, maintaining reports for ownership, receiving and recording bills, ensuring timely payment to vendors, processing online payments and signed checks
• Calculation of wages and commissions, managing employee paycheck deposits
• Transaction data entry, account reconciliations, account adjustments
• Maintaining/submitting company reports with state for annual licensing, quarterly in-state and out-of-state sales and business taxes, quarterly/annual payroll reporting, weekly reports for ownership (AR/AP, Customer Job Status, Future Job Tracking), preparing budgets/forecasts and actual financial performance reports
• Interfacing with tax preparer(s) at year-end as needed for IRS tax forms
• Organize group events and activities working with managers to maintain and cultivate a positive and productive work environment

Requirements

• Previous experience as an Office Manager
• Bookkeeping Experience
• Proficient software experience with Microsoft Suites, QuickBooks and Databases
• Must be well organized, detail oriented, accurate, and reliable
• Strong interpersonal skills to interact positively with all employees

Nice-to-haves

• Notary (preferred)

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance