<span>Part-Time Branch Administrative Assistant - Cincinnati</span>

$43,680 - $47,840/Yr

Groundspro - Cincinnati, OH

Part-time - Entry Level

Onsite - Cincinnati, OH

Administrative and Support Services

About the position

The Part-Time Branch Administrative Assistant at GroundsPRO, LLC plays a crucial role in supporting branch operations by managing various administrative functions. This position involves onboarding new employees, maintaining personnel files, and assisting with accounting tasks, all while ensuring efficient office administration. The role is part-time, requiring 20-25 hours per week, and offers a competitive hourly wage.

Responsibilities

• Onboard new employees as necessary
• Prepare and maintain new hire and re-hire packets
• Maintain DOT Driver files and tracking spreadsheet
• Run Motor Vehicle Records and coordinate pre-employment drug screens/DOT physicals
• Coordinate uniform ordering, distribution, and returns
• Track unpaid attendance and maintain employee information sheets
• Organize and maintain personnel, medical, I-9's, job, and customer files
• Maintain Incident Reporting information timely and accurately
• Serve as point of contact for personnel needs with the Branch Manager and Production Managers
• Run reports as directed by Branch team members
• Attend Weekly Production Meetings as needed
• Maintain Emergency Contact log
• Order supplies
• Sort incoming and outgoing mail
• Review invoices in Landscape Management System (Aspire)
• Maintain subcontractor agreements, W-9's, and COI's
• Process AMEX receipts
• Assist branch with Purchase Orders and the A/P process
• Communicate periodically with customers

Requirements

• High School Diploma/Equivalency
• 2 or more years of Administrative Assistant experience
• Proficient with Microsoft Office software (Word, Excel & Outlook)
• Positive demeanor and excellent interpersonal skills
• Effective communication, written and grammar skills with attention to detail
• Strong time management and organizational skills
• Ability to adapt to a fluid and ever-changing business environment

Nice-to-haves

• Bilingual Spanish a STRONG plus
• Experience in HR and accounting a plus

Benefits

• Life insurance