<span>Payroll Specialist</span>

$54,080 - $70,720/Yr

Pacific Power & Systems - Martinez, CA

Full-time - Mid Level

Martinez, CA

Specialty Trade Contractors

About the position

The Payroll Specialist position is essential for the accurate and timely processing of weekly union payroll across various localities. This role involves payroll tax compliance, preparation of quarterly and annual tax returns, and W-2 generation. Additionally, the Payroll Specialist will support accounts payable processes and assist in onboarding new employees into payroll and benefits systems.

Responsibilities

• Process weekly union payroll for multiple localities, ensuring compliance with union agreements and prevailing wage laws.
• Accurately calculate and process wages, overtime, and deductions.
• Track and report fringe benefits and contributions as required by union agreements.
• Prepare and remit payroll tax payments on time for federal, state, and local jurisdictions.
• Complete quarterly and annual payroll tax filings, including Forms 941, 940, and applicable state and local returns.
• Generate and distribute annual W-2s and ensure compliance with all year-end reporting requirements.
• Maintain accurate payroll records and documentation for audits and reporting.
• Stay updated on changes in payroll laws, union agreements, and tax regulations.
• Process AP invoices, ensuring proper coding and approval according to company policies.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist in preparing weekly check runs and maintaining accurate AP records.
• Collaborate with the finance team on reporting and reconciliation tasks.
• Provide support during audits and assist with financial reviews related to payroll and AP.
• Assist with onboarding new employees by setting up payroll accounts and ensuring accurate information for payroll processing.
• Provide training and guidance to new hires on timesheet processes, benefits enrollment, and related payroll systems.

Requirements

• Minimum of 3 years of payroll experience, including union payroll (required).
• Experience with payroll software such as Vista, Foundation, or similar platforms (strongly preferred).
• Knowledge of accounts payable processes and systems.
• Strong understanding of payroll tax laws, union agreements, and multi-locality payroll requirements.
• High proficiency in Excel and other Microsoft Office applications.
• Excellent organizational and time management skills, with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance