<span>Project Coordinator</span>

$57,928 - $57,928/Yr

Unclassified - Duarte, CA

Full-time - Entry Level

Hybrid - Duarte, CA

About the position

The Project Coordinator position is designed for an individual who can independently execute a wide range of operational, administrative, and support activities for the project, department, or division. The role requires a proactive approach to coordinating and managing various tasks that are essential for the smooth operation of projects. Key responsibilities include organizing and managing meetings for leadership, which involves drafting and distributing minutes to ensure all stakeholders are informed. The coordinator will also oversee contract management and capital processes, analyzing and reporting on spending to ensure adherence to pricing agreements. In addition to these tasks, the Project Coordinator will manage small internal projects within the department or division, coordinating management calendars and activities to optimize efficiency. The role demands a high level of independence, as the coordinator will need to have a detailed understanding of department and project activities, including updating huddle boards, project schedules, and standard work manuals. Research and data analysis are also critical components of this position, as the coordinator will be expected to make recommendations based on findings related to project services and documentation. Furthermore, the Project Coordinator will support the preparation of reports and presentations for a diverse audience, which includes both internal and external entities. Effective communication across the enterprise on behalf of Directors and above is essential, as is the ability to support others as required. This position is hybrid, allowing for a combination of remote work and on-site presence in Duarte, CA, with a flexible schedule that is expected to be finalized upon hiring.

Responsibilities

• Independently execute a broad range of operational, administrative, and support activities for the project, department, or division.
• Coordinate, assist, and/or manage meetings for leadership, including drafting and distribution of minutes.
• Oversee contract management and capital processes by analyzing and reporting the spend and adherence to pricing.
• Manage small internal projects within the department/division.
• Coordinate management calendars and activities.
• Support and manage assignments including preparing data and reports.
• Update huddle boards, project schedules, and standard work manual.
• Perform research, analyze data, and make recommendations on project-related services and documentation.
• Support and manage report preparation and presentations to a diverse audience of external and internal entities.
• Coordinate communication across the enterprise on behalf of Directors and above.

Requirements

• Two years of experience in business office and administrative analysis with skill at creating and utilizing tracking and controls systems.
• High School Diploma required; Bachelor's Degree preferred.
• 1 year of experience in project management (preferred).

Benefits

• Flexible schedule
• Hybrid work environment