Spec Purchasing

Vitas Healthcare - Miramar, FL

Full-time

Miramar, FL

Social Assistance

About the position

The Purchasing Specialist is responsible for procuring goods and services for VITAS Healthcare, ensuring compliance with company policies and regulations. This role involves receiving requisitions, contacting departments for clarification, estimating market values, identifying cost-saving opportunities, and evaluating vendors based on quality and price. The Purchasing Specialist prepares electronic purchase orders, reviews bid proposals, and maintains procurement records while also acting as a liaison between internal customers and vendors.

Responsibilities

• Procure goods and services for the organization as an agent for the company.
• Receive requisitions from various sources and contact departments for clarification.
• Estimate values based on market pricing knowledge.
• Identify cost savings opportunities based on projections and market opportunities.
• Research vendors from various sources and confer with them for product or service information.
• Determine the best method of procurement and evaluate vendors based on quality, timeliness, and price.
• Prepare electronic purchase orders in financial software such as PeopleSoft.
• Review bid proposals and negotiate purchases within budgetary limitations.
• Approve commitments to purchase goods and services within scope of authority.
• Expedite delivery of goods to users and maintain procurement records.
• Prepare reports and letters using personal computer systems.
• Discuss defective or unacceptable goods with relevant personnel to determine corrective actions.
• Review monthly invoices for proper charges and forward approved invoices for payment approval.
• Attend meetings, training activities, and other work-related activities as required.
• Assist in implementing new national account agreements for all company locations.
• Assist in procurement/negotiations of travel expense management agreements.
• Identify and implement tactics to drive cost savings in product categories.
• Coordinate with internal teams to monitor inventory and determine supply needs.
• Draft, explain, and implement instructions, policies, and procedures for purchasing and contract management.

Requirements

• 2-3 years of purchasing experience specializing in office-related products and services.
• Working knowledge of purchasing concepts, practices, and procedures.
• Ability to manage multiple assignments simultaneously.
• Strong verbal and written communication skills to resolve problems and negotiate resolutions.
• Proficiency in using computers and navigating automated purchasing systems, including software like PeopleSoft, Teams, Outlook, and Word.
• Proficient in Excel; knowledge of financial analysis or accounting is a plus.

Nice-to-haves

• Associate degree or Certified Purchasing Professional (CPP) certification.
• Bachelor's degree is a plus.

Benefits

• Employee discount