Special Assistant to Chief Conservation Officer

Ocean Conservancy • Washington, DC

413d • $56,970 - $83,705 • Hybrid

About The Position

The Special Assistant to the Chief Conservation Officer at Ocean Conservancy provides essential executive support, managing a demanding schedule and undertaking special projects that require sound judgment and confidentiality. This role also includes light administrative support to three other conservation leaders, balancing an informal internal work environment with the necessary formality when representing the organization externally. The position is crucial in ensuring the smooth operation of the Chief Conservation Officer's office and supporting the conservation initiatives of Ocean Conservancy.

Requirements

• Five years of experience supporting a senior leader in management, operations, advocacy, or policy roles.
• Strong organizational and project management skills with attention to detail and deadlines.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Discretion and trustworthiness with confidential information.
• Strong oral and written communication skills, with self-editing ability.
• Experience with Microsoft Office and Zoom conferencing software.

Nice To Haves

• Associate's degree or higher preferred or equivalent work experience.

Responsibilities

• Serve as key liaison to the Conservation VPs and provide support to other organizational leaders as needed.
• Manage the Chief of Conservation's time, including oversight of meetings, travel arrangements, and logistical details.
• Monitor deadlines and provide appropriate reminders to the Chief of Conservation.
• Coordinate preparation, production, and distribution of background and briefing materials for meetings and travel.
• Organize team meetings, circulate meeting notes, and follow up on action items.
• Complete and submit expense reports and reimbursement requests; process consultant invoices.
• Coordinate and attend key meetings, including booking venues and preparing agenda materials.
• Support project management and research needs as required.
• Provide administrative support to three additional Conservation leaders, including expense reports and meeting coordination.

Benefits

• Hybrid work environment allowing flexibility to work virtually and in-person.
• Equity in pay practices with expected salary ranges posted for positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree