City of Philadelphia - Philadelphia, PA
posted 2 months ago
The Special Assistant to the Chief of Staff at the Office of City Councilmember Nicolas O'Rourke plays a crucial role in ensuring operational efficiency and effectiveness within the office. This position is designed for a highly organized individual who can manage the Councilmember's schedule, coordinate office activities, and facilitate a smooth workflow across the team. The Special Assistant will be responsible for maintaining an accurate and up-to-date calendar for the Councilmember, which includes all officially scheduled Council events such as hearings and legislative sessions, as well as relevant events assigned to staff members. This role requires close collaboration with the Councilmember to develop a sustainable calendar and prioritize essential meetings and events. The Special Assistant will manage and screen meeting and event requests in a timely manner, communicate respectfully regarding the status of these requests, and obtain all necessary logistical information for meetings and events. Availability during mornings, evenings, and weekends is essential to promptly respond to scheduling changes. In addition to scheduling, the Special Assistant will maintain office supplies, equipment, and facilities, track all ethics-related documentation, and manage the office's mail intake. This role also involves acting as the primary liaison between the office and various departments such as HR, IT, and security. The Special Assistant will support the onboarding of new staff, interns, and volunteers by maintaining office policies and procedures. Furthermore, the position includes special projects and additional duties such as accompanying the Councilman to community events, building relationships with community organizations, and coordinating honorary citations and resolutions for community partners. The ideal candidate will have a deep commitment to justice and strong alignment with the Councilmember's agenda, along with the ability to work collaboratively in a fast-paced environment.