Special Assistant to the Vice President for Human Resources and Chief People Officer, UNLV Human Resources [ R0145994]

Full-time - Entry Level

Las Vegas, NV

10,001+ employees

Educational Services

About the position

The Special Assistant to the VP for HR provides high level support and oversight for the Office of the Vice President for Human Resources and Chief People Officer in carrying out the functions of a large, complex organization. Oversee the daily operations of the Office of the Vice President for Human Resources and Chief People Officer, including office management; provides responses and resolutions to problems (where appropriate) for faculty and staff across UNLV. This position organizes and maintains the VP's schedule; manages incoming and outgoing correspondence via various methods including email, written, in-person communication and virtual meetings. This position is responsible for ensuring the Office of the VP is functioning in a consistent, effective and efficient manner. The qualified candidate will serve as a critical member of the VP's Senior Leadership Team and will demonstrate both an ability to think in a structured and strategic manner to set long-term strategies for processes, technologies and team members and possess a high degree of attention to detail in daily operations. The Special Assistant to the VP manages special, non-routine projects, including those requiring confidentiality and coordination with various constituencies. The incumbent must display a high level of professionalism and use discretion and good judgment regarding the many sensitive issues that come through the VP's office typically with little or no supervision. These tasks are varied and may require utilizing significant independent judgment and sound communication skills. The incumbent manages all expense, travel, and budgetary documents on behalf of the Vice President. Due to the high profile of the VP's Office, it is imperative this person is knowledgeable regarding rules, regulations, policies, and procedures. It is critical that the person in this role has excellent writing, communication, interpersonal, and organizational skills. Ability to review, proofread, edit, and rewrite documents prepared for the VP's signature, or prepared to be sent out on behalf of the VP, ensuring product quality control by reviewing documents and materials for content, completeness, accuracy, proper grammar, punctuation, spelling and usage of words.

Responsibilities

• Oversee the daily operations of the Office of the Vice President for Human Resources and Chief People Officer.
• Organize and maintain the VP's schedule.
• Manage incoming and outgoing correspondence via various methods.
• Provide responses and resolutions to problems for faculty and staff across UNLV.
• Manage special, non-routine projects requiring confidentiality.
• Manage all expense, travel, and budgetary documents on behalf of the Vice President.
• Review, proofread, edit, and rewrite documents prepared for the VP's signature.

Requirements

• Bachelor's degree from an accredited college or university.
• 3-5 years of professional related experience.
• 1-3 years of supervisory experience.
• Strong Microsoft Office Suite skills.
• Ability to manage the VP's calendar and email effectively.
• Strong interpersonal and organizational skills.

Nice-to-haves

• Master's degree.
• Five to seven years of comparable experience in a similar role.
• HR Knowledge.

Benefits

• Paid time off, sick leave, and holidays.
• Excellent health insurance including medical, dental and vision.
• Comprehensive retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education (NSHE) schools.
• Tuition discounts for spouses, domestic partners, and dependents.