Salt River Project - Tempe, AZ
posted about 1 month ago
As a Special Event Planner at SRP, you will play a crucial role in ensuring the seamless execution of various events, including PERA programs, from the initial inquiry stage through to post-event follow-up. You will serve as the primary point of contact for clients, vendors, and meeting planners at the PERA Conference Center, working closely with internal teams to coordinate all aspects of event planning and execution. Your goal will be to create exceptional experiences for all attendees, ensuring that every detail is meticulously planned and executed to the highest standards. Your responsibilities will include developing detailed event plans that encompass timelines, layouts, and technical specifications. You will coordinate with both internal departments and external vendors to ensure that all aspects of the event are covered. This includes sourcing and negotiating contracts with vendors such as decorators, florists, and entertainment providers, as well as overseeing event logistics, which involves managing equipment rentals, transportation, signage, and guest accommodations. You will also be responsible for on-site management during events, ensuring that everything runs smoothly and addressing any issues that may arise. In addition to logistical coordination, you will meet with clients to understand their event requirements, providing expert guidance and recommendations to help them achieve their objectives. You will manage venue bookings, maintain regular communication with clients, and oversee budget administration, tracking expenses and identifying cost-saving opportunities. After each event, you will conduct post-event evaluations to gather feedback and identify areas for improvement, ensuring that each event is better than the last.