Special Event Planner 1,2, or Senior

Salt River Project - Tempe, AZ

Full-time - Mid Level

Tempe, AZ

501-1,000 employees

Utilities

About the position

The Special Event Planner at SRP is responsible for the seamless execution of events, including PERA programs, from initial inquiry to post-event follow-up. This role serves as the primary point of contact for clients, vendors, and meeting planners, ensuring exceptional experiences for all attendees through meticulous planning and coordination with internal teams and external vendors.

Responsibilities

• Develop detailed event plans, including timelines, layouts, and technical specifications.
• Source and negotiate contracts with external vendors, including rentals, decorators, florists, and entertainment providers.
• Oversee event logistics, including equipment rentals, transportation, signage, and guest accommodations.
• Serve as the main point of contact during events, overseeing setup, coordinating vendor activities, and addressing any issues that arise.
• Meet with clients to understand their event requirements and provide expert guidance and recommendations.
• Manage venue bookings and collaborate with venue staff to schedule setups and other logistical requirements.
• Maintain regular communication with clients to provide updates and ensure client satisfaction.
• Manage event budgets, track expenses, and provide accurate cost estimates to clients.
• Direct the development of audio/visual, displays, signage, and collateral materials required for events.
• Conduct post-event debriefs with clients and internal teams to gather feedback and identify areas for improvement.

Requirements

• Minimum of 5 years of experience in event planning and coordination, particularly with community or venue events.
• Completion of a Bachelor's Degree from an accredited institution.

Nice-to-haves

• Experience working cross-functionally in a mid to large-sized organization.
• Prior experience with event management registration systems, such as EventPro.
• Knowledge of industry trends, best practices, and regulations related to event planning and hospitality.

Benefits

• Pension Plan (at no cost to the employee)
• 401(k) plan with employer matching
• Medical, vision, dental, and life insurance available from the first day
• Over 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)
• Parental leave (up to 4 weeks) and adoption assistance
• Wellness programs (including access to a recreation and fitness facility)
• Short and long-term disability plans
• Tuition assistance for both undergraduate and graduate programs
• 10 Employee Resource Groups for career development, community service, and networking