Special Projects & Events Coordinator

Robert Half • New York, NY

417d

About The Position

The Special Projects & Events Coordinator role at Robert Half is a contract position based in Downtown Manhattan, focusing on managing and coordinating various special events within the financial services industry. The coordinator will handle logistics, collaborate with teams, and ensure effective data management to support the organization's advancement goals.

Requirements

• Minimum of 1+ years of experience as a Special Projects & Events Coordinator or in a similar role.
• Proficiency in using ADP - Financial Services software for effective financial management.
• Experience in designing and implementing Banner Ads for promotional purposes.
• Familiarity with using Cisco Webex Meetings for coordinating and conducting virtual meetings.
• Proficiency in using Concur for travel and expense management.
• Experience with CRM systems for managing company's interactions with current and potential customers.
• Knowledge of About Time software for efficient project management.
• Experience in handling and answering inbound calls professionally and courteously.
• Familiarity with budget processes, including planning, tracking, and reporting.
• Experience in calendar management, including scheduling meetings, appointments, and events.
• Excellent communication skills, both written and verbal, for effective team collaboration and client interactions.

Responsibilities

• Coordinate and manage key advancement events, including the New Parents' Reception, donor stewardship and cultivation events, VIP Day for Grandparents and Special Friends, Alumni Reunion, and volunteer appreciation events.
• Handle logistics for the annual Auction Benefit.
• Support major school events, such as Commencement.
• Liaise with volunteers and serve as the primary contact for the Parents Association.
• Manage pre- and post-event activities, including preparing mailing lists, sending invitations, tracking attendance, sending acknowledgments, and reporting.
• Oversee auction item data management, including donation tracking and reporting.
• Collaborate with the Database Manager to process gifts and follow-up acknowledgments.
• Attend Advancement / Alumni Relations and other school events, becoming a visible and engaged community member.
• Serve as a team liaison within the school community.
• Undertake other responsibilities assigned by the Director of Advancement in support of Advancement goals.
• Utilize various tools and platforms like ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other communication and project management software.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed