Specialist 2 - Talent Acquisition/Onboarding

$39,520 - $39,520/Yr

Tampa General Hospital - Tampa, FL

Full-time - Mid Level

Tampa, FL

Hospitals

About the position

The Specialist 2 in Talent Acquisition/Onboarding at Tampa General Hospital plays a crucial role in supporting the administrative and onboarding tasks for the People and Talent Acquisition Teams. This position operates under the supervision of the Manager of Talent Acquisition and focuses on assisting Talent Acquisition Consultants with full cycle recruitment needs. The Specialist will manage workforce-approved requests for each recruiter on their team, ensuring that new positions are posted in alignment with established Service Level Agreements (SLAs). Compliance with approval standards based on current company guidelines is essential, and the Specialist will identify the correct job descriptions for postings. In addition to managing job postings, the Specialist is responsible for assigning position numbers for all newly approved positions and ensuring that the correct position number is identified for replacement requests. The role also involves posting new requisitions into the Taleo recruitment platform and assisting with travel arrangements for senior-level candidates participating in on-site interviews, which includes managing airfare, hotel accommodations, and candidate reimbursement requests for meals and transportation. Once an offer is accepted, the Specialist will create new hire paperwork for each recruiter to initiate the onboarding process and meet the requirements for Shared Services. They will initiate and monitor all background checks through the vendor portal in preparation for new hire orientation. The Specialist will also monitor various platforms, including Taleo, Agility, and Law Logix, to ensure that all new hire documents are received in a timely manner to meet clearance processes and associated deadlines. Additionally, the Specialist will leverage various Talent Acquisition platforms for reporting and data analysis, including Indeed, LinkedIn, and social media. Administrative support for Talent Acquisition events, such as hiring events and school pipeline partnerships, is also part of the role, along with involvement in special projects as needed.

Responsibilities

• Support administrative and new hire onboarding tasks for People and Talent Acquisition Teams.
• Manage workforce-approved requests for each recruiter, including posting new positions in alignment with established SLAs.
• Ensure compliance with approval standards based on current company guidelines and identify correct job descriptions.
• Assign position numbers for all newly approved positions and ensure correct identification for replacement requests.
• Post new requisitions into the Taleo recruitment platform.
• Assist with travel arrangements for senior-level candidates participating in on-site interviews.
• Create new hire paperwork for each recruiter to initiate onboarding after an offer is accepted.
• Initiate and monitor all background checks through the vendor portal in preparation for new hire orientation.
• Monitor applicable platforms to ensure all new hire documents are received to meet clearance processes and deadlines.
• Leverage various TA platforms for reporting and data analysis.
• Provide administrative support to TA events, including hiring events and school pipeline partnerships.

Requirements

• High School Diploma or GED required.
• 2 or more years of administrative/office experience required.
• Experience completing administrative tasks while maintaining organization and attention to detail.
• Knowledge of office procedures and proficiency in spelling, grammar, and punctuation.
• Ability to process information logically and communicate effectively with a wide range of peers.
• Strong organizational skills with attention to detail.
• Ability to keep confidential information private.
• Ability to prepare documents, correspondences, and reports in a timely manner.
• Ability to communicate with empathy and understanding.
• Skill in navigating multiple platforms and systems to obtain necessary information.