Specialist, Benefits & Compliance

Wnet New York Public Media - Newark, NJ

Full-time

Hybrid - Newark, NJ

About the position

The Specialist, Benefits & Compliance at WNET New York Public Media is responsible for managing employee benefits, ensuring compliance with HR regulations, and maintaining accurate HRIS data. This role involves cross-functional support in benefits administration, compliance reporting, and the development of HR policies and procedures.

Responsibilities

• Ensure the accuracy of all benefits enrollments in Workday and provide vendors with accurate eligibility information.
• Prepare ongoing and ad-hoc special reports pertaining to employee information and data, including onboarding, transitions, turnover, etc.
• Support the development and implementation of policies and procedures; prepare and maintain Employee Handbook.
• Assist in the administration of Open Enrollment, as needed.
• Respond to 403(b) inquiries from managers and employees relating to enrollments, plan changes, and contribution amounts.
• Manage the annual catch-up contribution enrollment.
• Respond to benefits inquiries from employees on plan provisions, benefits enrollments, status changes, and other general inquiries.
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee records.
• Complete employee transactions, ensuring that Workday is up to date and remains accurate: enrollments, beneficiaries, COBRA, terminations.
• Use Workday to compile reports and conduct workforce analytics; assist in preparing and filing EEO-1 and other compliance reports.
• Ensure that all labor law and compliance posters are available and displayed in appropriate areas.
• Monitor changes in laws and regulations that impact employee benefits and take appropriate action to ensure compliance.
• Assist with hiring Fixed term workers using Workday and E-Verify.
• Run audits on a regular, scheduled basis to ensure that complete and accurate information is maintained in Workday.
• Audit expenses related to benefit payouts.
• Assist with processing bills for benefit premium payments and 403b transmissions.
• Conduct new employee orientation and support Talent and Workforce Planning as needed.
• Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of HR department and service delivery.
• Other relevant duties, as assigned.

Requirements

• At least 2 years of experience in human resources.
• Demonstrated knowledge of Workday or another HRIS system.
• Familiarity with local, state, and federal employment laws and regulations as well as HR policies, practices, and procedures.
• Analytical skills with ability to evaluate statistical information.
• Advanced Excel skills, including macros and pivot tables, are preferred.

Nice-to-haves

• Outstanding interpersonal skills with the ability to establish and maintain effective working relationships with employees and management.
• Detail-oriented with excellent written and verbal communication skills.