Specialist, Community Giving Liaison (Gift in Kind)

Save The Children - Heavener, OK

Full-time - Entry Level

Heavener, OK

Professional, Scientific, and Technical Services

About the position

The Community Giving Liaison Specialist manages Gift In Kind operations for the Head Start program, ensuring the effective handling of material donations. This role involves tracking, scheduling, and receiving deliveries of in-kind donations, as well as providing event support. The specialist engages with program staff to understand needs and oversees asset management, including inventory and warehouse operations, while ensuring the safety and security of children and families involved with the program.

Responsibilities

• Oversee and execute operations for the storage and distribution of Gift-in-Kind (GIK) items for the Head Start program.
• Support in planning and participating in community partner distribution events and coordinate partner pick-up schedules.
• Serve as point of contact for coordinating logistics and timing with major donors and National GIK team members.
• Receive GIK shipments and assess quality and confirmation of goods received.
• Track and record GIK inventory once received.
• Complete necessary donor paperwork utilizing tools such as SharePoint, Excel, and Microsoft Teams.
• Coordinate with Head Start Center leads to transport goods across locations and meet distribution timelines.
• Maintain and report accurate monthly and annual inventory of GIK items.
• Provide logistical and delivery guidance and support for donations to partners.
• Collaborate with Head Start program staff to identify community partners and understand their needs assessments.
• Communicate with program leadership and National GIK staff on needs lists and inventory levels.
• Attend meetings with the National GIK team and present updates for the program.
• Provide support for completing agreement documentation with partners as necessary.
• Support the Program Director in all GIK operational areas.
• Liaise with the Facilities Manager to implement local operational processes for GIK facilities.
• Ensure all warehouse activities are conducted safely and comply with required safety policies.

Requirements

• High School diploma or equivalent.
• Prior experience creating reports and worksheets in Excel.
• Proficiency in Microsoft Office applications (e.g. Word, Outlook, PowerPoint).
• Demonstrated interpersonal and relationship building skills.
• Demonstrated proficiency in professional written and verbal communications.
• Organizational skills and attention to detail.
• Ability to prioritize, work independently, and handle multiple tasks simultaneously.
• Ability to function in a high-paced environment.
• Physical ability to lift up to 50 pounds without assistance.
• Demonstrated ability to oversee the activities of others without having supervisory authority.
• Valid driver's license and adequate driving record.

Nice-to-haves

• Experience in managing inventory or warehousing.
• Knowledge of early childhood education programs or child development services/agencies.
• General awareness of the geographical area.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Pet insurance
• Short-term disability coverage
• Long-term disability coverage
• Employee Assistance Program
• 403(b) retirement plan
• Generous vacation
• Personal sick leave
• Family leave
• Parental/adoption leave
• Commuter benefits
• Dress for your day policy