Save The Children - Heavener, OK
posted 2 months ago
Part-time - Entry Level
Heavener, OK
Professional, Scientific, and Technical Services
About the position
The Community Giving Liaison Specialist at Save the Children is responsible for managing Gift In Kind (GIK) operations for the Head Start program. This role involves overseeing the logistics of material donations, including tracking, scheduling, and receiving deliveries, while ensuring the safety and security of children and families. The specialist will engage with program staff to understand needs, manage asset inventories, and support community outreach efforts.
Responsibilities
- Oversee and execute operations for the storage and distribution of Gift-in-Kind (GIK) items for the Head Start program.
- Support in the planning and/or participation in community partner distribution events and coordinate partner pick-up schedules.
- Serve as point of contact for coordinating logistics and timing with major donors and National GIK team members.
- Receive GIK shipments and assess quality and confirmation of goods received in compliance with established internal controls.
- Promptly track and record GIK inventory once received.
- Complete all necessary donor paperwork utilizing various tools such as SharePoint, Excel, and Microsoft Teams.
- Coordinate with Head Start Center leads to transport goods across all Head Start locations and meet distribution timeline targets.
- Maintain and report accurate monthly and annual inventory of GIK items.
- Provide logistical and delivery guidance and support for donations to partners.
- Collaborate with Head Start program staff to identify community partners and act as point of contact for community giving initiatives.
- Communicate with Head Start program leadership and National GIK staff on needs lists, inventory levels, and process efficiencies.
- Attend regularly scheduled meetings with the National GIK team and present updates for the program.
- Provide support for completing agreement documentation with partners as necessary.
- Liaise with the Facilities Manager to implement local operational processes for GIK facilities based on established best practices.
- Ensure that all warehouse activities are conducted in a safe manner, compliant with all required safety and material handling policies.
Requirements
- High School diploma or equivalent.
- Prior experience creating reports and worksheets in Excel is a must.
- Proficiency in Microsoft Office applications (e.g. Word, Outlook, PowerPoint, etc.).
- Demonstrated interpersonal and relationship building skills.
- Demonstrated proficiency in professional written and verbal communications.
- Organizational skills and attention to detail.
- Demonstrated ability to prioritize, work independently, and handle multiple tasks simultaneously with little oversight.
- Ability to function in a high-paced environment.
- Physical ability to lift up to 50 pounds without assistance.
- Demonstrated ability to oversee the activities of others in a defined area, without having supervisory authority.
- Must have a valid driver's license and adequate driving record.
Nice-to-haves
- Experience in managing inventory or warehousing.
- Knowledge of early childhood education programs or child development services/agencies.
- General awareness of the geographical area.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Pet insurance
- Short-term disability coverage
- Long-term disability coverage
- Employee Assistance Program
- 403(b) retirement plan
- Generous vacation
- Personal sick leave
- Family leave
- Parental/adoption leave
- Commuter benefits
- Dress for your day policy
