Specialist, Facilities

Houston Community College - Houston, TX

Full-time - Entry Level

Houston, TX

10,001+ employees

Educational Services

About the position

The Facilities Specialist at Houston Community College plays a crucial role in supporting the Facilities Department by managing office procedures, maintaining records, and performing various administrative tasks. This position requires effective communication and organizational skills to ensure smooth operations within the department.

Responsibilities

• Utilize necessary software to complete projects.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondences, records, and other department documents.
• Prepare basic reports as directed by Supervisor.
• Answer and screen phone calls, handling multiple lines.
• Draft correspondences, reports, and other documents from notes, copies, or rough drafts.
• Communicate with other departments to solve problems.
• Interface with internal clients, vendors, contractors, and consultants, regarding facilities operations.
• Prepare and distribute project and planning status reports.
• Initiate and follow requisitions for departmental and project expenses.
• Maintain all related records.
• Perform other duties, tasks and assignments as required.

Requirements

• High school diploma or equivalent required
• 2 years related experience
• Valid Texas Driver License
• Proficiency in MS Office Programs
• Experience with Management Information Systems
• Budget Management skills
• Strong Organization Skills

Nice-to-haves

• Experience in a higher education environment
• Familiarity with facilities management processes

Benefits

• Competitive salary
• Health insurance options
• Retirement plan options
• Professional development opportunities
• Paid time off and holidays