Specialist, Payroll Services

$41,447 - $47,146/Yr

Valencia College - Orlando, FL

Part-time - Entry Level

Remote - Orlando, FL

Educational Services

About the position

The Payroll Services Specialist at Valencia College is responsible for coordinating payroll activities, ensuring accurate preparation, processing, and distribution of payroll for various employee categories. This role involves account reconciliation, compliance with federal tax regulations, and maintaining payroll records, while also serving as a primary contact for payroll-related inquiries from college employees and supervisors.

Responsibilities

• Prepare and process payroll for full-time faculty, staff, part-time faculty, part-time hourly, and student employees, ensuring accuracy and compliance.
• Access, input, and retrieve payroll information using various software applications, including Banner and Excel.
• Supervise the maintenance of payroll records to provide an accurate audit trail for liability accounts and reconciliations.
• Serve as the primary contact for employees regarding salary, taxes, and deductions, ensuring compliance with federal regulations.
• Manage payment and reconciliation for all College retirement plans, including various special pay plans.
• Calculate pay adjustments for new hires, promotions, and other changes, ensuring adherence to college policies.
• Collaborate with HR and compliance departments to prepare internal and external reports, including audits.
• Process garnishments, levies, and court orders, coordinating with the Legal department as necessary.
• Distribute payroll-related mail and manage the payroll email inbox, ensuring sensitive information is secured.
• Answer payroll-related inquiries and resolve issues with employees and supervisors.
• Process Employee Separation Forms and notify HR Records for terminations.
• Balance and reconcile deductions from employee paychecks, preparing accounts payable checks as needed.
• Run and review timesheet status reports, following up with supervisors as necessary.
• Assist in creating and posting payroll schedules and updating holiday schedules in the payroll system.
• Enter and update employee information in the payroll system, including direct deposits and W-4s.
• Analyze reports for FRS eligibility and notify relevant parties upon completion of enrollment.
• Scan and index payroll paperwork and manage supply orders as needed.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED required.
• Three years of bookkeeping or payroll accounting experience, including proficiency in Microsoft Word and Excel.

Nice-to-haves

• Associate's degree in Accounting, Finance, or Business from a regionally accredited institution preferred.
• Experience with payroll systems, particularly SCTBanner.
• Progressive payroll accounting experience with computerized payroll systems.

Benefits

• Health insurance coverage
• Retirement plan options
• Paid holidays
• Flexible scheduling options
• Professional development opportunities