Specialist, Payroll Services

$41,447 - $47,146/Yr

Valencia College - Orlando, FL

Part-time - Entry Level

Remote - Orlando, FL

Educational Services

About the position

The Specialist, Payroll Services at Valencia College is responsible for coordinating payroll activities, ensuring accurate preparation, processing, and distribution of payroll for various employee categories. This role involves account reconciliation, compliance with federal tax regulations, and maintaining payroll records, while also serving as a primary contact for payroll-related inquiries from college employees and supervisors.

Responsibilities

• Prepare and process payroll for full-time faculty, staff, part-time faculty, part-time hourly, and student employees, ensuring accuracy and compliance.
• Access, input, and retrieve payroll information using various software applications, including Banner and Microsoft Excel.
• Supervise the establishment and maintenance of payroll records to provide an accurate audit trail.
• Serve as the primary contact for employees regarding salary, taxes, and deductions, ensuring compliance with federal regulations.
• Manage payment and reconciliation for all college retirement plans, including 401(a) and 403(b) plans.
• Calculate pay adjustments for new hires, promotions, and terminal pay, ensuring adherence to college policies.
• Collaborate with HR and compliance departments to prepare internal and external reports, including audits.
• Process garnishments, levies, and court orders, coordinating with the legal department as necessary.
• Open and distribute payroll department mail, monitor payroll email inbox, and manage returned W-2s.
• Answer payroll-related questions and resolve issues with employees and supervisors.
• Process Employee Separation Forms and notify HR Records for terminations.
• Balance deductions from employee paychecks and prepare accounts payable checks for these deductions.
• Run and review timesheet status reports, following up with supervisors as needed.
• Assist in creating and posting payroll schedules and updating holiday schedules in the payroll system.
• Enter and update direct deposit and W-4 information for employees, auditing records annually.
• Analyze part-time hours for eligibility in retirement plans and notify relevant parties upon completion of enrollment.
• Scan and index payroll paperwork for electronic filing and manage supply orders.

Requirements

• High school diploma or GED required.
• Three years of bookkeeping or payroll accounting experience, including proficiency in Microsoft Word and Excel.
• Knowledge of payroll applications, federal tax laws, and reporting requirements.

Nice-to-haves

• Associate's degree in Accounting, Finance, or Business preferred.
• Experience with SCT Banner payroll systems is a plus.
• Progressive payroll accounting experience with computerized systems.

Benefits

• 401(a) retirement plan
• 403(b) retirement plan