Specialist - Payroll

Airgas - Long Beach, CA

Full-time - Entry Level

Long Beach, CA

10,001+ employees

Merchant Wholesalers, Nondurable Goods

About the position

The Payroll Specialist at Airgas plays a crucial role in ensuring payroll accuracy and compliance across the organization. This position involves daily collaboration with Airgas Managers and associates to manage payroll operations effectively. The Payroll Specialist is responsible for processing multistate payroll for both weekly and biweekly staff, ensuring that all payroll activities are conducted accurately and in a timely manner. This high-volume role demands exceptional organizational skills, a strong attention to detail, and excellent interpersonal communication abilities. Key responsibilities include the accurate processing of weekly and biweekly multistate payroll using Workday, while ensuring compliance with all relevant state, federal, and local regulations. The Payroll Specialist must possess a solid understanding of tax regulations and legal requirements to maintain compliance with established guidelines and local payroll rules. Additionally, the role requires the timely submission of wage attachments, such as child support orders, tax levies, and garnishments, as well as processing manual checks, special pays, gross-ups, and necessary corrections or adjustments. Some manual calculations may also be required. Maintaining payroll records and filing administration according to internal department practices is essential, as is facilitating strong customer service relationships with both internal and external customers. The Payroll Specialist will respond to service tickets and address routine inquiries regarding payroll issues in accordance with company policies and procedures. Collaboration with accounting staff to research and resolve payroll-related transactions, including outstanding payroll checks, is also a key aspect of the role. The Payroll Specialist will provide support to peers and leadership as needed, ensuring timely feedback to managers, supervisors, and customers. Participation in process improvement projects and other initiatives assigned by the Payroll Manager is expected, along with adherence to internal control processes when initiating, recording, summarizing, and reporting payroll transactions. The Payroll Specialist will also actively participate in payroll year-end activities as assigned, along with other duties as required.

Responsibilities

• Perform daily payroll operations including multistate payroll processing for weekly and biweekly staff.
• Ensure compliance with state, federal, and local payroll regulations using Workday.
• Understand tax regulations and legal requirements to maintain compliance with established guidelines.
• Timely submission of wage attachments such as child support orders, tax levies, and garnishments.
• Process manual checks, special pays, gross-ups, and corrections/adjustments as needed.
• Maintain payroll records and filing administration according to internal practices.
• Facilitate strong customer service relationships with internal and external customers.
• Respond to service tickets and answer routine payroll inquiries in accordance with company policies.
• Assist accounting staff in resolving payroll-related transactions, including outstanding payroll checks.
• Provide support to peers and leadership, ensuring timely feedback to management and customers.
• Participate in process improvement projects and initiatives assigned by the Payroll Manager.
• Adhere to internal control processes for payroll transactions.
• Actively participate in payroll year-end activities as assigned.

Requirements

• High school diploma or equivalent.
• A minimum of 3 years of experience in a payroll-related role.
• Relevant certifications such as Certified Payroll Professional or Fundamental Payroll Certification are a plus.
• Preferred background in Workday payroll.
• Strong attention to detail and mathematical skills.
• Ability to multitask and meet deadlines.
• Excellent communication skills and ability to establish working relationships with co-workers and officials in other departments.
• Discretion in handling confidential information.

Nice-to-haves

• Experience with payroll processing in a high-volume environment.
• Knowledge of additional payroll software or systems.

Benefits

• Diverse and inclusive workplace culture.
• Opportunities for learning and development.
• Commitment to employee success and innovation.